Admin/Communications/Facilities Manager

Department of Education Victoria; Murrayville; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Teacher housing available

Quality affordable housing for staff

Job summary

Murrayville Community College, a Prep to Year 12 school in the rural township of Murrayville, seeks a professional to oversee administration, facilities and OHS with strong leadership and communication skills. The role involves managing staff, coordinating site maintenance, and ensuring safety compliance within a community-focused environment.

The position is fulltime (Mon-Fri, 8:30am–4:36pm) and sits within the College's professional support framework, aligning with school policy and targets.

Qualifications

• SC1 Demonstrated capacity to lead and work as part of an office team, directing the work of others.
• SC2 Demonstrated capacity to operate specialised administrative systems including OHS practices to meet compliance obligations.
• SC3 Comprehensive knowledge and experience in maintaining facilities and grounds maintenance, OHS implementation, site development and project management.
• SC4 High level organisational and initiative skills, including engaging specialist personnel and prioritising workflows.
• SC5 High level written and verbal communication skills with ability to produce publications and reports and work with stakeholders.

Responsibilities

• Communications / Admin: manage newsletters, flyers, letters, website and Compass communications.
• Attendance communications / Compass and school council reporting.
• Filing, banking receipting, purchasing orders and stationery management.
• Facilities & OHS: contractor engagement, buildings and grounds maintenance, minor works, capital works and tenancy management.
• OHS policy implementation, EDUSAFE reporting, school procurement and council building reports.
• Any other duties as prescribed by the Principal.

Skills

Leadership

OHS compliance

Facilities management

Communication

Tools

Compass

Edusafe

Job description

Department of Education Victoria – Murrayville VIC

3d ago , from Department of Education & Training Victoria

Murrayville Community College is a Prep to Year 12 school situated in an attractive setting in the rural township of Murrayville, close to the South Australian border in the northwest of the state. The College serves the town of Murrayville and the large surrounding area with a population of 600 along with the district of Pinnaroo in South Australia, which has a population of 1200. The College forms an important part of the social and economic life of the town. Aesthetically the school has just been upgraded and has great appeal, providing an excellent educational environment for its students. The school offers extensive choices to all students, VET, VCE and VM courses. Students have one to one computer access, and the school has well-appointed and resourced classrooms. The grounds and recreational facilities are extensive, attractive, and well maintained. The township is fortunate to have recently renovated and high quality affordable teacher housing available for the successful applicant.

Murrayville is located 110km west of Ouyen, 210km from Mildura, 565km from Melbourne and 276km from Adelaide, 16km inside the Victorian/South Australian border. The nearest primary school is at Pinnaroo, some 26 kilometres away in South Australia, from where there is an intake at the beginning of Year 7 each year. The current enrolment is 70 students.

The area is essentially a wheat and sheep farming region with a substantial and increasingly diversified agricultural and economic base. There is an expanding interest in tourism due to the proximity of world class national parks. Because of its unique geographic location, the College is strongly self‑sufficient. The town itself is tree lined and beautiful and offers access to many services. Cooperative effort, community involvement and commitment to community well‑being mean that the College is a valued resource, with facilities and expertise shared within the community.

At Murrayville the students are immersed in an environment that values communication, relationships, and personal accomplishment. The young people are offered a stimulating, connected and caring space to grow. We pride ourselves on the way we expose students to learning that interests them, is varied and flexible, providing the direction and means to create true citizens of the world.

Selection Criteria

• SC1 Demonstrated capacity to lead and work as part of an office team, including the ability to direct the work of others


• SC2 Demonstrated capacity to operate specialised administrative systems including OHS practices to meet compliance obligations and requirements


• SC3 Comprehensive knowledge and experience in maintaining facilities and grounds maintenance, OHS implementation, site development and project management


• SC4 High level organisational and initiative skills, including the ability to engage specialist personnel and prioritise workflows


• SC5 High level written and verbal communication skills, including the ability to produce high-quality publications and reports, and a demonstrated ability to work collaboratively with all stakeholders.

Role

The attendance requirement for this position is fulltime - Monday to Friday, 8:30am to 4:36pm

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

Communications / Admin

• Newsletter, Flyer, Letters, Website, Compass


• Attendance communications / Compass


• Correspondence for School Council recording


• Printing School Council reports


• Handbooks (Primary, Secondary, VCE, Staff)


• Monitor and distribute school emails


• Distributing mail & Banking receipting


• Stationery & Paper orders (including back to school supplies)


• Purchase orders and ordering


• Banking


• Filing

Facilities & OHS

• Contractor engagement and management


• Buildings and grounds, maintenance, minor works and capital works management


• Furniture and equipment purchases and maintenance


• School housing ¿ tenancy management & maintenance and minor works management


• AIMS recording


• OHS Management ¿ Implementation of policy and preparation for audits


• Edusafe reporting


• Schools procurement


• School Council building and grounds report


• Any other duties as prescribed by the Principal

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

Quality very affordable Teacher Housing is available.

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.


• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.


• A probationary period may apply during the first year of employment and induction and support programs provided.


• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at https://www2.education.vic.gov.au/pal