Admin Assistant - Mon-Fri, Immediate Start

Apply Now; Sydney; On-site; AUD 70,000 - 110,000; Full time

Job summary

BDO in Sydney is seeking an Executive Assistant to provide dedicated support to multiple Tax partners. The role is dynamic and fast paced, enabling Partners to focus on strategic priorities.

You will coordinate diaries, meetings, travel, and events, manage client onboarding and billing, handle confidential information, and contribute to process improvements across the firm. The successful candidate will be self-motivated, detail-oriented, and able to build professional relationships at all

Qualifications

• Strong organisational and time management skills with ability to manage multiple priorities.
• Excellent interpersonal and communication skills to build rapport at all levels.
• High level of initiative and problem-solving ability with proactive approach.

Responsibilities

• Diary management, including scheduling meetings and prioritising conflicting demands.
• Plan and coordinate meetings, training, events, travel and accommodation.
• Coordinate client onboarding ensuring compliance with risk framework.
• Manage expenses and billing processes.
• Assist with database and systems management as needed.
• Identify and implement process improvements to boost efficiency.
• Support Partners by managing communications and responding on their behalf when appropriate.
• General administration including scanning, filing, archiving and document collation.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

Organisational skills

Time management

Interpersonal skills

Communication

Initiative & problem solving

Attention to detail

Discretion & confidentiality

Tools

Microsoft Office Suite

Job description

About the Role

The Executive Assistant position provides dedicated support to multiple Tax partners based in Sydney. This is a dynamic and fast paced role that plays a key part in enabling the Partners to operate efficiently and focus on strategic priorities.

In addition to core administrative responsibilities, the Executive Assistant plays a key role in project coordination, stakeholder engagement, continuous improvement of business processes, and supporting client work through seamless coordination and communication.

The role is well suited to someone who is self-motivated, takes ownership of their responsibilities, and excels in delivering high-quality executive support in a dynamic setting.

Key Duties and Responsibilities:

• Diary management, including scheduling meetings and managing conflicting priorities
• Plan and coordinate meetings, training sessions, events, travel and accommodation
• Coordinate client on-boarding processes, ensuring compliance with the firm’s risk framework
• Manage expenses and billings
• Assist with database and systems management where needed
• Identify and implement process improvements to enhance administrative efficiency and service delivery
• Support the Partners by managing communications and responding on their behalf when appropriate, ensuring clarity, professionalism, and confidentiality
• General administration (i.e., scanning, filing, archiving, document collation) as required
• Maintain confidentiality and handle sensitive information with discretion
• Provide administrative and operational support to the broader team, acting as a key point of contact and trusted resource for day-to-day queries and assistance.

Skills/Attributes Required:

• Strong organisational and time management skills, with the ability to manage multiple priorities and deadlines
• Excellent interpersonal and communication skills, with the ability to build rapport and maintain professional relationships at all levels
• High level of initiative and problem-solving ability, with a proactive approach to anticipating needs and resolving issues
• A reliable and detail-oriented approach to work, with a commitment to delivering high standards of support
• Demonstrated discretion and professionalism in handling confidential and sensitive information

Qualifications and Experience required:

• Previous experience in a Practice/Executive Assistant or senior administrative support role
• Experience supporting senior executives or Partners in a corporate or professional services environment
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Why BDO?

Working for BDO you will be part of a growing and market leading professional services firm.

Our national and global footprint provides our people with opportunities to work on interesting client engagements, across diverse industry sectors and services.

Our open and collaborative culture ensures access to Partners and professional mentors, to guide and accelerate your professional career, across a wide array of career pathways.

We provide our people with various health and wellbeing, social, financial, and professional development benefits to help realise what’s possible.

Participate in fitness challenges or take advantage of exclusive discounts to corporate health insurance, gym memberships and wellness facilities via our BWell program. Access benefits such as travel perks, retail discounts, employee referral rewards, study, and professional development support.

Our leave options cater to the unique needs of our people; and include enhanced family support, cultural and religious leave, and options to purchase additional leave. You can also give back and get involved in community initiatives via our BCaring program.

With a strong focus on learning and growth, we provide on the job training and formal development programs to help you succeed in your role and develop your skills and experience.

Our inclusive culture is underpinned by our core values (One, Bold, Human, Heart and Strive).

We are proud to be recognised as an Inclusive Employer for by Diversity Council of Australia and a Employer Committed to Gender Equality by the Workplace Gender Equality Agency (WGEA).

BDO is committed to inclusive and accessible recruitment practices. If you require any reasonable adjustments to support your application or interview process, we encourage you to contact our Talent Acquisition team at