Accounts Receivable / Administration Officer

Sydney Indoor Plant Hire; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Sydney Indoor Plant Hire is seeking an organised Accounts Receivable / Administration Officer to join our friendly team. The role covers accounts receivable, invoicing and general office administration, helping ensure invoices are processed accurately and day-to-day administration runs smoothly.

You will work across invoicing, reconciliations and client enquiries, with strong Excel/Office and MYOB experience.

Qualifications

• Previous experience in accounts receivable or similar role.
• Experience processing invoices and follow-up of outstanding accounts.
• Proficient with Excel and accounting software (MYOB).
• Strong attention to detail and accuracy.
• Good phone and email communication.
• Ability to work independently in a busy service-based business.

Responsibilities

• Raising and processing monthly customer invoices
• Following up outstanding accounts and overdue payments
• Assisting with bank, Excel and account reconciliations
• Responding to client invoice and account enquiries
• Ensuring invoices meet individual client processing requirements
• Managing Purchase Orders, Work Orders and client billing requirements
• Uploading invoices and supporting documents to client online portals
• Answering incoming phone calls and directing enquiries
• Providing general administrative support to management and operations team

Skills

Accounts Receivable

Invoicing

Reconciliations

MS Excel

Office Suite

Phone & email communication

Time management

Tools

MYOB

ServiceM8

Microsoft Excel

Office

Job description

Accounts Receivable / Administration Officer

We are looking for an organised, reliable and proactive Accounts Receivable / Administration Officer to join our friendly team.

This is a hands-on and varied role suited to someone who enjoys keeping things organised, takes ownership of their responsibilities and is comfortable working across Accounts Receivable, invoicing and general office administration.

You’ll play an important role in supporting our accounts, management and operations teams, helping ensure invoices are processed accurately, outstanding accounts are followed up, client requirements are met and day-to-day administration runs smoothly.

Key Responsibilities

• Raising and processing monthly customer invoices
• Following up outstanding accounts and overdue payments
• Assisting with bank, Excel and account reconciliations
• Responding to client invoice and account enquiries
• Ensuring invoices meet individual client processing requirements
• Managing Purchase Orders, Work Orders and client billing requirements
• Uploading invoices and supporting documents to client online portals
• Answering incoming phone calls and directing enquiries
• Providing general administrative support to management and operations team

About You

We’re looking for someone who is organised, accurate and comfortable working in a busy service-based business.

• Previous experience in Accounts Receivable, invoicing, reconciliations or a similar accounts administration role
• Experience following up outstanding customer accounts
• Confidence completing account and bank reconciliations
• Good working knowledge of Microsoft Excel and Office
• Experience with MYOB or similar accounting software
• Strong attention to detail and a high level of accuracy
• Clear and professional phone and email communication skills
• Confidence communicating with clients, suppliers, technicians and management
• Strong organisational and time-management skills
• Ability to manage multiple priorities and meet deadlines
• Ability to work independently and take ownership of your responsibilities
• Experience with ServiceM8 or similar job management software would be advantageous, but is not essential.
• Experience working in a service, facilities, trades, landscaping or maintenance business would also be highly regarded.

About Us

Sydney Indoor Plant Hire is one of Sydney’s longest-established indoor plant hire and interior landscaping companies.

Established in 1975, we have been creating and maintaining thriving and welcoming workplaces across Sydney for more than 50 years.

We provide professional indoor plant hire, maintenance and interior landscaping services to a diverse range of corporate, commercial and government clients across Sydney.

We’re a friendly, close-knit team and pride ourselves on providing professional, reliable and personalised service to our clients.

Why Join Us?

We offer:

• A stable, long-term full-time position
• A friendly and supportive team environment
• An established Australian business with over 50 years of industry experience
• A varied role across Accounts Receivable and administration
• Genuine ownership and responsibility within your role
• Salary package negotiable based on skills and experience

This is an office-based position and would suit someone who enjoys working as part of a busy, collaborative team and is looking for a stable, long-term role.