Accounting Services Officer

Melbourne Archdiocese Catholic Schools Ltd; Melbourne; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Personalised PD budget

Flexible working arrangements (working

Supportive team environment

Employee Assistance Program (EAP)

Job summary

Melbourne Archdiocese Catholic Schools Ltd (MACS) is seeking an Accounting Services Officer to ensure timely bank reconciliations, asset accounting and tax reconciliations across MACS school portfolios. You will perform journal processing and collaborate with schools and the Finance team to sustain strong financial control.

The role suits a proactive finance professional with reconciliation and fixed asset experience, contributing to a values-driven organisation that prioritises service,

Qualifications

• Experience in bank reconciliations, asset register maintenance, depreciation and journal processing.
• Sound understanding of tax compliance and accounting standards in a shared services or similar environment.
• Strong Excel and Microsoft Office skills; familiarity with ERP or financial management systems.
• High attention to detail and problem-solving capability under time pressure.
• Effective communication and stakeholder management skills.
• A service-oriented, collaborative approach to working with schools and finance stakeholders.

Responsibilities

• Perform monthly bank reconciliations, tax reconciliations (e.g. GST, PAYG, FBT) and journal processing across assigned schools.
• Maintain fixed asset registers, manage disposals and depreciation, and ensure accurate month-end reporting.
• Investigate and resolve outstanding reconciliation items in collaboration with schools and internal teams.
• Assist with the preparation of the annual FBT return and provide audit support as required.
• Work with school staff and Finance Business Partners to resolve accounting issues and ensure best practice processing.
• Contribute to cross-training and a collaborative, supportive team environment.

Skills

Excel

Microsoft Office

Communication

Stakeholder management

Attention to detail

Tools

ERP systems

Job description

At Melbourne Archdiocese Catholic Schools Ltd (MACS) we envision every student to be inspired and enabled to flourish and enrich the world. MACS is the largest Catholic school system in Australia. We own, govern and operate approximately 300 Catholic schools, employ over 17,000 staff and serve more than 118,000 students and their families in the Archdiocese of Melbourne.

It is an exciting time to join MACS, where we are transforming to bring to life our strategic plan - MACS 2030: Forming Lives to Enrich the World that will help all MACS staff come together to make the most of what a Catholic education has to offer so that we have the greatest and most distinctive impact in our classrooms, staffrooms and schools communities. More details on the MACS strategy can be found here.

WHY WORK FOR US?

• Professional development opportunities with a defined personalised annual budget
• Access to flexible working arrangements, which include working from home
• You will work in a tight-knit, supportive team to ensure you succeed in your role
• Employee Assistant Program (EAP) supported by Mental Health First Aiders in the workplace, providing a safe and caring environment to our staff and students

The MACS Code of Conduct (the Code) embodies our collective commitment to fostering a positive and supportive work environment that prioritises the health, safety and wellbeing of everyone, inspired by our Catholic faith. We ask that all staff read and understand the Code and model the behaviours that are expected of us.

YOUR ROLE

As part of the Financial Shared Services function, the Accounting Services Officer plays a vital role in ensuring timely and accurate delivery of bank reconciliations, fixed asset accounting, tax-related reconciliations, and financial journal processing for a portfolio of MACS schools.

Working closely with schools, SSC colleagues, and the broader Finance team, you will contribute to strong financial control, process integrity, and customer-focused service delivery.

This position suits a proactive finance professional with experience in reconciliation processes and asset management, looking to make an impact in a values-driven, mission-based organisation.

WHAT YOU WILL DO

• Perform monthly bank reconciliations, tax reconciliations (e.g. GST, PAYG, FBT) and journal processing across assigned schools.
• Maintain fixed asset registers, manage disposals and depreciation, and ensure accurate month-end reporting.
• Investigate and resolve outstanding reconciliation items in collaboration with schools and internal teams.
• Assist with the preparation of the annual FBT return and provide audit support as required.
• Work with school staff and Finance Business Partners to resolve accounting issues and ensure best practice processing.
• Contribute to cross-training and a collaborative, supportive team environment.

ABOUT YOU

• Demonstrated experience in bank reconciliations, asset register maintenance, depreciation, and journal processing.
• Sound understanding of tax compliance and accounting standards in a shared services or similar environment.
• Strong Excel and Microsoft Office skills; familiarity with ERP or financial management systems.
• High attention to detail and problem-solving capability under time pressure.
• Effective communication and stakeholder management skills.
• A service-oriented, collaborative approach to working with schools and finance stakeholders.

APPLICATIONS CLOSE: 4.00pm Tuesday, 3 November 2026

Note: MACS is committed to the safety, wellbeing and protection of all children in our care. The successful candidate must hold or acquire and maintain a Victorian Institute of Teaching (VIT) and/or Working with Children Check and must be willing to obtain and maintain a National Criminal History Check.

Candidates must hold full Australian Working Rights and provide evidence of this.