Senior Executive Assistant & Program Coordinator - USA

Storyblok; Linz; Remote; EUR 80 000 - 130 000; Vollzeit

Zusammenfassung

A growing tech company based in Austria is seeking a highly organized Executive Assistant/Program Manager to support their Chief Revenue Officer. This role involves managing calendars, handling travel arrangements, and tracking strategic initiatives. The ideal candidate has strong project management skills and experience in a fast-paced environment, with a Bachelor's degree preferred.

Leistungen

Monthly remote work stipend

Sick leave and 25 days annual leave

Personal development fund

Flexible schedules

Qualifikationen

• Proven experience as an executive assistant, preferably supporting a C-level executive.
• Experience managing complex projects.
• Ability to maintain confidentiality and handle sensitive information.

Aufgaben

• Manage and coordinate the calendars of the CRO and product leadership team.
• Handle travel arrangements and process expenses.
• Track execution of strategic engineering programs and initiatives.

Kenntnisse

Strong project management skills

Excellent organizational and time management skills

Strong communication and interpersonal skills

Ability to work independently and as part of a team

Ausbildung

Bachelor's degree

Tools

Office Suite

Jobbeschreibung

WHAT IS IN IT FOR YOU

You will be joining a growing company where you can contribute to many “firsts”. Plus these benefits:

• Monthly remote work stipend (home internet costs, electricity). Home office equipment package right at the start (laptop, keyboard, monitor…)
• Home office equipment upgrade (furniture, ear plugs …) or membership to a local co-working space after your onboarding
• Sick leave benefit, parental leave and 25 days of annual leave plus your local national holidays
• Personal development fund for courses, books, conferences, and material
• VSOP (Virtual Stock Option Plan)
• The annual international team-building trip, quarterly and monthly online get-togethers
• As a fully remote company, with work-life balance at its core, you’ll enjoy flexible schedules
• An international team that loves to have fun at work and works hard together to accomplish shared goals

JOB SUMMARY

Storyblok is seeking a highly organized and proactive Executive Assistant/Program Manager to support our Chief Revenue Officer (CRO). In this dynamic role, you will be responsible for providing essential administrative support, facilitating the orchestration of sales programs, and contributing to strategic initiatives. Your ability to multitask, prioritize tasks, and build strong relationships will be essential for success in this position.

ESSENTIAL JOB FUNCTIONS

• Executive Support: Manage and coordinate the calendars of the CRO and select members of the product leadership team, ensuring efficient scheduling across global time zones. Coordinate internal and external meetings, prepare agendas, take meeting notes, and ensure timely follow-up. Triage incoming communications and act as a point of contact for internal and external stakeholders.
• Handle travel arrangements efficiently, considering factors such as flight schedules and accommodations. Process expenses, handle vendor interactions, and purchase requests as needed. Maintain confidentiality of sensitive information and documents.
• Go To Market (GTM) Team Operating Cadence: Maintain and update the sales department's operating and events calendar, ensuring alignment with company objectives and priorities. Monitor and report on progress towards key OKRs, identifying potential risks and opportunities. Establish a quarterly cadence for reviewing and setting OKRs, ensuring they are aligned with overall business goals.
• Programs Support: Track and support execution of strategic engineering programs and initiatives. Coordinate across teams to ensure alignment on priorities, goals, and deadlines. Maintain status dashboards, risk tracking, and progress updates for key projects.
• Communication & Reporting: Assist in drafting internal communications from the CRO to the GTM organization and the executive team. Help prepare slides, talking points, and materials for engineering leadership meetings, and product all-hands. Support data collection and synthesis for key metrics and reports. Build strong relationships across the product team and other functions to facilitate collaboration.
• Team Support: Foster a positive and collaborative team environment. Collaborate with our people team to support onboarding and hiring operations. Organize team offsites, leadership meetups, and planning sessions.

EDUCATION AND EXPERIENCE

• Bachelor's preferred. Proven experience as an executive assistant, preferably supporting a C-level executive in a Go To Market org.
• Strong project management skills and experience managing complex projects.
• Excellent organizational and time management skills.
• Advanced proficiency in Office Suite and other productivity tools.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Experience working in a fast-paced, dynamic environment.
• Knowledge of engineering concepts and industry trends is beneficial.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail and accuracy.
• Ability to adapt to changing priorities and work under pressure.
• A proactive and solutions-oriented mindset.

U.S. Base Salary Range: $93,000 - $150,000
At Storyblok, we are committed to equitable compensation and pay transparency. We consider many factors when it comes to compensation, such as the scope of the role, job-related skills, experience, and relevant education or training. Our base salary ranges are determined by job and job level and are benchmarked to relevant location and industry data. The range displayed represents the target US base compensation range within which we are hiring for this role. For some roles Storyblok also offers a competitive commission structure.

MENTAL, PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

Remote (home) work opportunity or funded by Storyblok co-working space

GENERAL TERMS

Storyblok has a commitment to diversity and inclusion. We strive to create a hiring environment in which all people feel they are equally respected and valued, irrespective of gender identity or expression, sexual orientation, ethnicity, age, religion, citizenship or any other characteristic. You can find more information about our privacy policy here.

All communications regarding job opportunities at Storyblok will come from an official Storyblok employee with an email address ending in @storyblok.com. We will never redirect you to another portal or another site that is unrelated to our domain (storyblok.com).

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