Executive Assistant / Team Manager

at; Österreich; Vor Ort; EUR 35 000 - 50 000; Vollzeit

Zusammenfassung

A real estate company in Austria is seeking a proactive Executive Assistant to support their Managing Director. The successful candidate will manage a variety of administrative tasks, coordinate listings, and support sales activities. Strong communication skills and attention to detail are essential. Experience in real estate is preferred but not mandatory. Join a dynamic team that values your contributions!

Qualifikationen

• Previous experience as an Executive Assistant or in a senior administrative role.
• The ability to work in a professional, efficient and diplomatic manner.
• Reliable car and a current, valid Driver's Licence.

Aufgaben

• Manage calendars, appointments, and travel arrangements.
• Prepare reports, presentations, and listing kits.
• Coordinate listing preparations and manage campaign timelines.

Kenntnisse

Exceptional communication skills

Attention to detail

Proficiency with Microsoft Office applications

Time-management skills

Jobbeschreibung

The Opportunity

We're looking for a proactive, organised Executive Assistant to support our Managing Director. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail.

About the role

Administrative & Executive Support

• Manage calendars, appointments, and travel arrangements
• Handle confidential and time‑sensitive information with discretion and professionalism
• Prepare reports, presentations, and listing kits to support sales activity
• Ensure administrative compliance and documentation standards are always met

Campaign & Listing Management

• Coordinate listing preparations including photography, floorplans, signage, copywriting, and inspection schedules
• Manage campaign timelines and liaise with third‑party providers (solicitors, conveyancers, etc.)
• Ensure all marketing content is accurate, professional, and published on time
• Oversee online listings across REA, Domain, and social media platforms
• Organise and conduct letterbox drops to generate awareness and drive enquiry

What We're Looking For

• Previous experience as an Executive Assistant or in a senior administrative role
• A highly organised, proactive operator with exceptional attention to detail
• Proficiency with all Microsoft Office applications and an aptitude for learning new software and systems
• Highly developed written and verbal communication skills
• The ability to work with a team in a professional, efficient and diplomatic manner
• Reliable car and a current, valid Driver's Licence
• Strong time‑management skills and an ability to organise and coordinate multiple concurrent projects
• Previous experience in real estate will be highly regarded, although it is not essential
• Australian citizenship or permanent residency with unrestricted work rights

Why Join Us

You'll be part of an established, dynamic and collaborative team where your contributions are valued. We offer a work environment, opportunities to grow, and the chance to work closely with a respected business leader making a real impact.

How to Apply

Please click 'Apply' to send your Cover Letter and CV.

Application Questions

• Do you own or have regular access to a car?
• Which of the following statements best describes your right to work in Australia?
• How many years' experience do you have as an executive assistant?
• Do you have experience in administration?
• Which of the following Microsoft Office products are you experienced with?
• How many years' experience do you have in a marketing role?
• Do you have a current Australian driver's licence?
• How many years' experience do you have in the real estate industry?