Warehouse Coordinator (Freelance Position)

LINKVIVA Websiite; Dubai; On-site; AED 60,000 - 120,000; Part time

Job summary

A leading events production company in Dubai seeks a Warehouse Coordinator for managing daily warehouse operations, ensuring timely inbound and outbound logistics, and supporting high-profile events. Ideal candidates have 3-5 years of experience in warehouse operations in the UAE, are detail-oriented, and possess strong communication skills. This role includes managing inventory using Odoo, coordinating with vendors, and ensuring compliance with safety standards.

Qualifications

• 3-5 years experience in warehouse or logistics operations in the UAE.
• Proficient with warehouse management systems like Odoo.
• Valid UAE forklift license is a plus.

Responsibilities

• Maintain accurate inventory using Odoo.
• Oversee inbound and outbound deliveries and support events.
• Coordinate with vendors and manage warehouse operations.

Skills

Organizational skills

Communication skills

Problem-solving

Attention to detail

Education

3-5 years experience in warehouse/dispatch operations

Valid UAE driving license

Tools

Odoo

Excel/Sheets

Job description

Warehouse Coordinator (Freelance Position) Dubai United Arab Emirates

WAREHOUSE COORDINATOR- TEMP CONTRACT - FREELANCE

About Us

Founded in 2003 we’ve built a legacy of unforgettable experiences across the Middle East. From cultural festivals to flagship public events our work blends logistical excellence with creative ambition to shape moments that matter.

We are LINKVIVA creators of experiences that live beyond the day.

Our Energy (Values) The 5Ps

People - We rise by lifting others.

Positivity - We see the light even in chaos.

Perfection - Not flawless. But fearless in chasing better.

Pioneering - We break molds not rules.

Passion - We lead with fire in the belly.

Why You Should Join Us

Strategic Operational Blend You’ll not only manage daily warehouse operations but also optimisesystems flows and inventory strategy to deliver eventcritical readiness.

Ownership of a Critical Hub You’ll own the warehouse at AUH: inbound outbound inventory condition vendor coordination your performance event success.

Visible Impact With every delivery and return you manage youll see the tangible result of your work in highprofile events and team success.

CrossTeam Collaboration You’ll work closely with project teams transport/logistics finance and external vendors building versatile relationships and broad impact.

ProfessionalGrowth & EventFocused Environment Working in the events/production field means dynamic schedules fastmoving challenges and continuous evolution of your role.

Role Purpose

As Warehouse Coordinator AUH you will own the day‑to‑day operations of our Abu Dhabi warehouse ensuring events go out on time in full and in excellent inbound and outbound flows maintain inventory accuracy coordinate basic warehouse repairs liaise with vendors and transport providers and keep the facility safe and auditready.

Key Responsibilities

Inventory & Systems

• Maintain accurate stock in Odoo (receipts transfers picking returns adjustments).
• Conduct cycle counts and monthly stock takes; investigate variances and post corrections.
• Set and maintain par levels for fast moving items (consumables cabling staging spares).

Inbound (GRN)

• Book inbound deliveries inspect quality/quantities versus PO; raise discrepancies (short / over / damage).
• Label and locate items; update rack/bin locations in Odoo.

Outbound & Event Support

• Pick, pack and stage according to event load lists.
• Prepare delivery notes/CMRs; coordinate pickups/returns with transport and site teams.
• On return from site: derig inspect condition quarantine damages/missing and process returns in Odoo.

Warehouse Operations

• Keep racking aisles staging zones organized (5S); maintain warehouse equipment (pallet jacks ladders basic tools).
• Coordinate small repairs and cleaning; raise maintenance tickets for larger issues.
• Manage consumables (tape shrink labels) and PPE stock.

HSE & Compliance

• Enforce safe lifting and working at height rules monitor correct use of equipment; maintain MSDS and signage.
• Conduct weekly safety walks and checklists; keep fire exits clear and extinguishers in date.
• Report incidents/near misses; participate in toolbox talks.

Vendor & Transport Coordination

• Book couriers/trucks; compare quotes/SLAs; track on time pickup/arrival.
• Liaise with rental suppliers for temporary gear; manage offsite storage if needed.

CrossTeam Collaboration

• Work closely with Project Managers Fleetteam and Finance (PO/GRN returns damage claims).
• Provide a concise weekly AUH Warehouse update (outbound schedule risks shortages).

Qualifications & Experience

• 35 years experience in warehouse/dispatch operations preferably in events/production/logistics in the UAE.
• Proficient with Odoo (or similar WMS/ERP) Excel/Sheets and barcode/label workflows.
• Strong knowledge of picking packing cycle counting and transport coordination.
• Valid UAE forklift license is a plus (or willingness to certify).
• UAE driving license.
• English required; Arabic is an advantage.

Skills & Traits

• Highly organized detail driven and calm under time pressure.
• Strong communicator with drivers vendors and project teams.
• Physically able to lift and move equipment safely (with aids/PPE).
• Problem solver: identifies issues early escalates appropriately and documents clearly.

Working Pattern

Onsite in Abu Dhabi (AUH) Monday to Friday. Flexible early/late hours during event periods and occasional weekends.

Required Experience

IC