Warehouse Administrator (Freelance Position)

LINKVIVA Websiite; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading event management company in Dubai is seeking a Warehouse Administrator to manage daily warehouse operations and ensure efficient inventory control. You will coordinate logistics for events, maintain accurate records, and support procurement. The ideal candidate has a degree in Business Logistics or Supply Chain Management, 3+ years experience, and proficiency in inventory management tools like Odoo. Immediate availability is preferred.

Qualifications

• 3+ years of experience in warehouse or logistics administration, preferably in events.
• Strong attention to detail and ability to work independently.
• Good communication skills in English (Arabic is a plus).

Responsibilities

• Manage daily operations of the warehouse ensuring efficient inventory control.
• Coordinate with the logistics team for shipments and deliveries.
• Maintain accurate warehouse records and compliance with safety regulations.

Skills

Organizational skills

Multitasking skills

Communication skills in English

Proficiency in Odoo

Attention to detail

Education

Diploma or Bachelor's degree in Business Logistics or Supply Chain Management

Tools

Odoo

Excel

Job description

Warehouse Administrator (TEMP CONTRACT) – Dubai, United Arab Emirates

About Us

Founded in 2003 we’ve built a legacy of unforgettable experiences across the Middle East. From cultural festivals to flagship public events our work blends logistical excellence with creative ambition to shape moments that matter.

We are LINKVIVA creators of experiences that live beyond the day.

Our Energy (Values) The 5Ps

• People We rise by lifting others.
• Positivity We see the light even in chaos.
• Perfection Not flawless. But fearless in chasing better.
• Pioneering We break molds not rules.
• Passion We lead with fire in the belly.

Why You Should Join Us

• Be at the Core of Every Event Your work ensures the smooth flow of logistics behind some of the UAEs most iconic live experiences.
• Hands-On Operations Experience Gain valuable exposure to event logistics production materials and supply chain management.
• Collaborative Impact Work alongside production procurement and project teams to bring major events to life.
• Fast-Paced Growth Every project is different offering opportunities to develop your technical organizational and leadership skills.

About the Role

The Warehouse Administrator is responsible for managing the day-to-day operations of the LINKVIVA warehouse ensuring efficient inventory control documentation and coordination across logistics procurement and project teams.

This role plays a critical part in supporting LINKVIVAs event and production projects by ensuring that materials equipment and consumables are tracked processed and dispatched accurately and on time.

What You’ll Do

Warehouse & Inventory Management

• Receive record and verify incoming goods and materials.
• Maintain accurate inventory levels and update stock movements in Odoo or other ERP systems.
• Ensure items are properly labeled stored and organized for easy retrieval.
• Support periodic stock audits and reconcile discrepancies.

Logistics Coordination

• Coordinate with the Logistics Team for shipment consolidation truck loading and dispatch planning.
• Prepare and verify documentation for outgoing shipments and deliveries.
• Monitor item returns from sites and ensure condition checks and restocking.

Procurement & Requests Support

• Process internal material requests from various departments.
• Liaise with the Procurement Team to follow up on pending deliveries.
• Support the preparation of purchase requests and ensure timely follow-through.

Administrative Duties

• Maintain warehouse records logs and reports.
• Ensure compliance with company policies safety regulations and operational SOPs.
• Provide daily or weekly warehouse status updates to the Operations or Project Manager.

About You

• Diploma or Bachelors degree in Business Logistics or Supply Chain Management
• 23 years of experience in warehouse or logistics administration (preferably in events production or construction)
• Strong organizational and multitasking skills
• Proficiency in Odoo Excel or similar inventory management tools
• Strong attention to detail and ability to work independently
• Good communication skills in English (Arabic is a plus)
• Available on short notice for project-based assignments
• UAE driving license is an advantage

What You Need to Apply

• Proven warehouse or logistics administration experience
• Ability to manage multiple priorities under tight deadlines
• Familiarity with ERP or stock management systems
• Willingness to work across warehouse and on-site event locations

Required Experience:

Unclear Seniority