Tender Coordinator - Emiratization program

Ghobash Group; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading company in Dubai seeks a professional to manage tenders, ensuring timely submissions and effective communication with clients. The ideal candidate holds a Bachelor's Degree in Pharmaceutical / Biomedical and has 2-3 years of experience in governmental or institutional businesses. Skills in English and Arabic, along with proficiency in MS Office, are essential. This is a full-time position without remote work options.

Qualifications

• Minimum of a Bachelor's Degree in Pharmaceutical / Biomedical from a recognized University/Institution.
• 2-3 years experience in tender/ Governmental/ institutional businesses.

Responsibilities

• Establish and maintain a quality management system.
• Prepare and submit tenders on time with necessary quotations.
• Coordinate with Supply & Demand team for timely supply.

Skills

Fluent in English

Fluent in Arabic

Proficient in MS Office

Education

Bachelor's Degree in Pharmaceutical / Biomedical

Job description

• Establishing, documenting, implementing and maintaining a quality management system and continually improving its effectiveness in accordance with the International Standard.
• Following up tender business (receiving tenders, preparing quotations, submitting) and supplying awarded items on-time and ensuring collection of due receivables.

Tender Management

• Ensure on-time receiving tenders (Governmental & private sector) and forwarding to concerned division (Pharma Consumer Medical & Veterinary).
• Assist in preparing quotations with joint working arrangement with concerned division and Finance Department to ensure submitting offers on-time.
• Prepare Tenders / costing policies and produce a work plan.
• Understand the tender process and timeline across the market and develop a time schedule to meet the relevant milestones on time.
• Negotiate tenders and direct purchasing opportunities with government organizations.
• Coordination management and duly submission of tender bids by the corresponding institution.
• Communicate effectively with the Clients during tendering process.
• Ensure quality and accuracy of tender process and submissions and address all tender clarifications efficiently and within the allocated time.
• Participate in tender and contract negotiation meetings and summaries discussions.
• Follow up with clients after tender submissions.
• Creation of a database for pre-qualifications tenders clarifications and results.
• Assist Business Line Managers by seeking and evaluating relevant opportunities.
• Prepare monthly managerial reports based on the database.
• General administrative support.

Others

• Coordinate with Supply & Demand team for the stock build for timely supply.
• Relationship Management with key institutional customers and governmental representatives.
• Follow up the supply of awarded items and keep monitoring/tracking delivery of all pending.
• Ensure collecting due receivables for tender business.

Qualifications

• Minimum of a Bachelors Degree in Pharmaceutical / Biomedical from a recognised University/Institution.

Additional Information

Skills & Professional Requirements

• Language skills: Should be fluent in English and Arabic (advantage).
• Proficient in MS Office esp. Excel, Power Point and Word.

Experience Requirements

• 2-3 years experience in tender/ Governmental/ institutional businesses.

Attributes and Behaviours

• Well organized and focused.
• High attention to detail and good time management skills.
• Excellent verbal communication skills.
• Ability to prioritize work to meet deadlines.
• Flexible and adaptable.

Remote Work

No

Employment Type

Full-time