Supply Chain Executive - Clearance

PlaceUp; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A logistics and procurement company in Dubai is seeking a Clearance & Procurement Executive responsible for managing customs clearance processes and procurement operations. The ideal candidate will oversee daily import/export activities, ensure regulatory compliance, and coordinate with suppliers and freight forwarders. This role is critical to maintaining timely stock availability and optimizing procurement strategies.

Qualifications

• Proven experience in customs clearance and procurement operations.
• Strong understanding of UAE/GCC customs regulations.
• Ability to manage multiple tasks and effectively communicate with stakeholders.

Responsibilities

• Manage daily import and export clearance activities for shipments.
• Prepare and review all necessary customs documentation.
• Coordinate with suppliers and freight forwarders for efficient clearance.

Skills

Customs compliance expertise

Procurement management

Communication skills

Tools

AX system

Job description

The Clearance & Procurement Executive is responsible for managing end-to-end procurement and customs clearance operations to ensure timely and cost-efficient availability of stock. This role includes handling purchase orders, coordinating Importations, managing customs clearance documentation, liaising with suppliers, freight forwarders, and authorities and ensuring compliance with UAE/GCC customs regulations.

KEY RESPONSIBILITIES

Customs Clearance

• Manage daily import and export clearance activities for air, sea and land shipments.
• Prepare, review, and ensure accuracy of customs documentation (BL, invoice, packing list, COO, HS codes, etc.).
• Liaise with Dubai Customs, across border port authorities, and freight forwarders for timely clearance.
• Ensure compliance with UAE/GCC Municipality & customs regulations.
• Monitor clearance delays, detentions, duties, VAT assessments, and resolve issues promptly.
• Maintain accurate clearance reports, shipping records, and Departmental KPIs.
• Support customs audits, Municipality inspections, FTA authorities and provide the required documentation.
• Supervise Clearance Team member and provide support during shipments.

Procurement & Logistics

• Issue and manage purchase orders via AX system.
• Coordinate with suppliers for draft shipping documentations and smooth clearance.
• Verify shipping documents and ensure products meet shelf-life requirements.
• Monitor order movement, ETD/ETA, and ensure timely delivery.
• Maintain updated shipment schedules and tracking files.
• Coordinate with freight forwarders for best freight rates and shipment optimization.
• Work closely with warehouse, logistics, brand managers, and accounts to ensure smooth receiving, costing, and documentation.
• Raise NCRs for shortages/damages & coordinate claims with suppliers/forwarders/insurers.
• Manage item registration with Dubai Municipality and prepare FIRS, MOFA & ASN.
• Maintain approved supplier files in line with HACCP & ISO22000 compliance.