Student Affairs Partner

MindBase Education; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

An educational institution in Abu Dhabi is seeking a Student Affairs Partner to enhance student experience and provide assistance with inquiries and case management. The ideal candidate is a UAE National with 2-4 years of experience in student services or customer relations. Key skills include strong organizational and communication abilities, proficiency in MS Office, and fluency in both English and Arabic. This role supports students in their transition and ensures high service standards.

Qualifications

• UAE National required.
• 2–4 years in student services, academic administration, or customer relations.
• Fluency in English and Arabic is essential.

Responsibilities

• Serve as the primary point of contact for all student inquiries.
• Manage case communications and resolve issues effectively.
• Maintain accurate student data and ensure compliance.

Skills

Communication

Interpersonal skills

Organizational skills

Customer service orientation

Problem-solving

Education

Diploma or Bachelor’s degree in Education, Communication, Business Administration or related field

Tools

MS Office

CRM or case management systems

Job description

Purpose

Serves as the single point of contact for all student inquiries, requests, and complaints related to the Program.

The program supports students academically, culturally, and socially. Through a structured framework that ensures a successful transition and experience overseas.

Program plays a key role in developing globally minded graduates who return with the skills and exposure needed to contribute to the UAE’s national priorities.

Position Purpose

The Student Affairs Partner serves as the primary point of contact for all student-related inquiries, requests, and concerns under the Program. This role ensures a smooth and responsive student experience by managing communications, resolving cases efficiently, and providing continuous support to students throughout their academic journey. The candidate also plays a key role in maintaining accurate student data and ensuring compliance with established service standards and policies.

Key Responsibilities

Student Support & Case Management

• Serve as the first point of contact for all student inquiries, requests, and complaints related to the Program.
• Work with students based in the USA, Canada, Australia and New Zealand, and be able to work within the time zones of these countries and be on call capacity.
• Receive, log, triage, and categorize cases in the Case Management System in line with defined workflows. Address and resolve low-complexity cases and escalate high-complexity cases to the team lead.
• Monitor open cases to ensure timely resolution within an agreed timeframe.
• Communicate regularly with students to provide updates, clarifications, and resolutions in a professional and empathetic manner.
• Ensure all interactions with students are logged accurately in the system or assigned to tracker for audit and reporting purposes.

Coordination & Communication

• Collaborate closely with internal team members, including advisors, mentors, finance and team leads, to ensure effective case resolution.
• Maintain clear communication channels between students, Client staff, and service providers.
• Participate in regular case review meetings to identify trends, recurring issues, and opportunities for process improvement.
• Support orientation, onboarding, and awareness sessions for new or returning students, ensuring clear understanding of program guidelines and requirements.

Data Integrity & Reporting

• Ensure accuracy and completeness of student data within the case management and reporting systems.
• Generate and maintain weekly and monthly reports on case volumes, and resolution times.
• Identify common issues or areas of concern and provide input for service quality enhancements.
• Support the development and maintenance of standard operating procedures (SOPs) for case management.

Quality Assurance & Student Experience

• Promote a student-centered approach in all interactions to ensure positive engagement and satisfaction.
• Provide feedback and suggestions for improving the student experience and communication processes.
• Uphold confidentiality, professionalism, and data protection standards in all dealings with students information.

Requirements

Qualifications & Experience

• UAE National
• 2–4 years of experience in student services, academic administration, or customer relations/customer-facing experience (preferably in education).
• Diploma or Bachelor’s degree in Education, Communication, Business Administration, or a related field.
• Experience working in education, scholarship programs, or government entities is highly preferred.
• Strong communication and interpersonal skills, with a service-oriented approach.
• Excellent organizational skills and attention to detail.
• Proficiency in MS Office and familiarity with CRM or case management systems.
• Fluency in English and Arabic is required.

Key Competencies

• Student-Centric Communication
• Case Management and Problem Solving
• Coordination and Collaboration
• Data Accuracy and Documentation
• Time Management and Prioritization
• Professionalism and Confidentiality