SMS Specialist- ADY

Air Arabia; Abu Dhabi; On-site; AED 180,000 - 280,000; Full time

Job summary

Air Arabia seeks a Safety Management System professional to implement, monitor, and maintain the Safety Management System across operations. The role manages mandatory and voluntary safety reports, ensures investigations and closure are timely, and supports line management in risk management to minimize safety threats.

The candidate will oversee revisions to SMS policies, maintain risk registers, and coordinate audits and safety communications with internal and external stakeholders to safeguard

Qualifications

• Bachelor’s degree in organizational/risk management or an equivalent qualification from a recognized university or institute.
• A diploma or certificate in a related field.
• Must have completed Safety Management Systems (SMS) training and Safety Investigation training.
• Compliance, Audit and Quality Assurance certificates and training are an added value for this role, and some may be treated as conditional.
• Professional membership with associations related to the Aviation/Airlines industry is a plus.
• Proficiency in Microsoft Office: Advanced Excel & Power Point.
• Skilled report writing is required to ensure that complex reports are properly and clearly described.
• Fluent in English Language.
• Capable of designing, developing and delivering training programs and methodologies in the respective area of operation; basically “Safety Management Systems” training.
• High accuracy and attention to both results and details.

Responsibilities

• Reviews the ABY, FSTD SMS manual yearly, with respect to changes in regulations or company policies related to SMS.
• Conducts timely revision of the ABY and FSTD SMS manual in consultation with the line manager and facilitates approval and distribution.
• Ensures the safety policy is revised biannually and distributed to stakeholders with records.
• Ensure all safety reports are checked daily and relevant reports are included in the Risk Register for timely actions.
• Maintains the IQSMS database and liaises with departments till closure of IQSMS reports.
• Updates the risk register based on IQSMS reports, events and regulatory inputs.
• Ensures timely reporting of occurrences on ROSI system.
• Prepares and facilitates quarterly SAG meetings with presentations and closure actions.
• Prepares for biannual ABY and FSTD SRB meetings with minutes and actions.
• Organizes Fatigue SAG meetings with minutes and actions.
• Initiates MOC and SRA processes and collects evidence for actions.
• Prepares and facilitates triannual SPM meeting with GCAA and minutes.
• Timely submission of SPM reports to GCAA per CAR SMS requirements.
• Ensures timely revision of safety plans and monthly SPI analysis.
• Ensures subcontractor assessments and records.
• Facilitates audits and maintains records.
• Assists in preparing safety newsletters/bulletins/alerts for operational personnel.
• Facilitates GCAA, internal and external SMS audits till closure.

Skills

Fluent English

Advanced Excel

Power Point

Report writing

Attention to detail

Education

Bachelor’s degree in organizational/risk management

Diploma or certificate in related field

SMS training

Safety Investigation training

Compliance/Audit/QA certificates

Aviation industry associations membership

Tools

Microsoft Office

Job description

Job Description:

Job Purpose

To implement, monitor and maintain the “Air Arabia Safety Management System” in the respective areas of operation. He/she shall manage the Company’s mandatory and voluntary “Safety Reports” ensuring the investigations and closure reports are timely and accurately executed in line with the Civil Aviation regulations and requirements and as per Air Arabia adopted policies and procedures. On a temporary basis, assumes duties and responsibilities of Flight Data Specialist as and when required. Assists the line manager in implementing and monitoring adherence to safety and operational risk management procedures and standards to minimize risks and threats. Poor performance of this role might lead to regulatory non-compliance and safety findings, potential delay or cancellation in operations, and to customer dissatisfaction, all resulting in loss and negative corporate image.

Key Result Responsibilities

• Reviews the ABY, FSTD SMS manual yearly, with respect to the changes in regulations or company policies related to SMS. Keeps a routine track of the GCAA website to capture and reflect any changes in the SMS requirements.
• Conducts timely revision of the ABY and FSTD SMS manual (as and when required) in consultation with the line manager, facilitates the manual approval and distribution process.
• Ensures the safety policy is revised once in two years, Distributes the revised safety policy with the internal as well as external stakeholders and maintains the record.
• Ensure all safety reports are checked daily and relevant reports are included in the Risk Register for analysis and timely actions are taken for closure.
• Conducts timely action on the IQSMS reports, and liaisons with all operational departments till closure of the reports on IQSMS. Maintains the IQSMS database.
• Updates the risk register based on IQSMS reports, FDM events, hazards identified in MOC/ SRM reports, internal occurrences/ events, internal audit/ inspection findings external sources, GCAA safety alerts/investigation reports etc.
• Ensures timely reporting of occurrences on GCAA Reporting of Safety Incidents (ROSI) system.
• Prepares for and facilitates the quarterly SAG meetings with operational departments (With presentations, minuting the meetings and closure reports for the recommended actions to be taken).
• Prepares for and facilitates the biannual ABY and FSTD SRB meetings (With presentation, minuting the meeting and closure reports for the recommended actions to be taken).
• Organizes for and facilitates the Fatigue SAG meetings (Minuting the meeting and closure reports for the recommended actions to be taken).

Key Result Responsibilities - Continued

• Initiates and facilitates the MOC (Management of Change) and SRA process and collects the evidence for the actions taken
• Prepares and facilitates the triannual SPM meeting with GCAA, with presentation, SPM report, minuting the meeting, closure reports for the recommended actions to be taken.
• Timely submission of SPM reports to GCAA as per the CAR SMS requirements
• Guarantees timely revision of the safety plan in terms of SPI’s and SPT’s. Prepares monthly analysis report for the Safety Performance Indicators (SPI).
• Ensures timely assessment of the subcontractors. Maintains the records.
• Facilitates and provides the checklist for the audits/ inspections done by quality and maintain the records.
• Assists in preparing the periodic safety newsletters/ bulletins/ alerts and ensure dissemination of the same to the operational personnel.
• Facilitates GCAA, internal and external SMS audits till closure of the findings/ observations.
• Plans, organizes, facilitates and participates in safety surveys(online), walk & talk sessions and inspections.
• Yearly Review of the SMS Training and revise the SMS training. Timely action on the SMS training failure cases; debriefs non-management employees, reviews the answers, diagnoses the problem, providing action points for them.
• Prepares and facilitates internal audits, IOSA and external SMS audits.
• Review and revision of the HUB IPD’s, ABY Safety Plan
• Maintains all records pertaining to SMS.

Qualifications (Academic, Training, Languages)

• Bachelor’s degree in organizational/risk management or an equivalent qualification from a recognized university or institute is required.
• A diploma or certificate in a related field.
• Must have completed Safety Management Systems (SMS) training and Safety Investigation training.
• Compliance, Audit and Quality Assurance certificates and training are an added value for this role, and some may be treated as conditional.
• Professional membership with associations related to the Aviation/Airlines industry is a plus.
• Proficiency in Microsoft Office: Advanced Excel & Power Point.
• Skilled report writing is required to ensure that complex reports are properly and clearly described.
• Fluent in English Language.
• Capable of designing, developing and delivering training programs and methodologies in the respective area of operation; basically “Safety Management Systems” training.
• High accuracy and attention to both results and details.

Work Experience

• Minimum of 5 years of experience in the airline/aviation industry, including at least 3 years in a Safety Department in a similar capacity.
• Experienced in implementation and maintenance of aviation related documentation and reports.
• Experienced in monitoring performance against safety policies, procedures, and operating manuals as per business needs and in line with adopted regulations and approved standards.

Requirements: