Site Manager - Healthcare Sector (Civil Engineering Background)

Toshiba EMEA; Abu Dhabi; On-site; AED 300,000 - 400,000; Full time

Job summary

A global technology company based in the United Arab Emirates is seeking a Site Manager with over 10 years of experience in site management, preferably in the medical or civil engineering sectors. This role involves overseeing site readiness, collaborating with various stakeholders, and ensuring compliance with safety and quality standards. The ideal candidate will have strong communication skills and the ability to manage project budgets effectively.

Qualifications

• At least 10 years of experience in Site Management, ideally in the medical field or civil engineering.
• Must understand CAD drawings and MEP works.
• Demonstrated ability to manage budgets and compliance with safety regulations.

Responsibilities

• Oversee site readiness and preparation to ensure all infrastructure requirements are met.
• Coordinate with external parties and manage site inspections and surveys.
• Develop and maintain project schedules aligned with internal departments.

Skills

Project execution

Communication skills

Technical writing

Understanding CAD drawings

Risk management

Education

Bachelor’s degree in Civil Engineering

Tools

CAD software

Job description

JOB PURPOSE

The Site Manager will oversee all aspects of site preparation and readiness, including support installation, and assist with the logistics of shipments and rigging, ensuring efficient and on time execution.

INTERFACES

EXTERNAL INTERFACES

• Utilities
• Client Project Manager
• Project Consultants
• Other stakeholders, as necessary

INTERNAL INTERFACES

• Project Engineering & Management Team
• Commercial Team
• Finance & Accounts Team

DUTIES & RESPONSIBILITIES

Site Readiness & Preparation

• Ensure the customer’s physical site (hospital or clinic) meets all the infrastructure requirements: civil works, electrical supply, HVAC, radiation shielding, safety, ventilation, clean room, etc.
• Coordinate site inspections & feasibility surveys; perform onsite inspections to validate that construction/facilities are prepared according to Toshiba’s Site Preparation Guide.

Coordination with External Parties

• Work with hospital staff, architects, engineers, contractors, rigging and construction companies, local suppliers to ensure that all pieces (building, utilities, room design) match specifications.
• Liaise with local regulatory authorities (for safety, radiation protection, health codes) as needed.

Project Planning & Scheduling

• Develop and maintain project schedules along with the Project Manager for the site readiness phase: Civil Works, Installation, logistics, commissioning.
• Coordinate timelines with internal departments: sales, logistics, installation, service, quality, etc., to align delivery & handover.

Customer / Stakeholder Interface

• Be the main point of contact for the customer for all site-related matters: clarifying requirements, communicating delays/issues, managing expectations.
• Ensure a smooth handover from construction to installation teams; ensure the high level of customer satisfaction through the installation & commissioning phases.

Quality Assurance & Compliance

• Ensure that installations comply with TESG’s quality standards, safety and regulatory requirements. Use site preparation guides/checklists.
• Inspect and verify that all components, delivered systems, and site conditions are proper before equipment delivery/installation.

Problem Anticipation, Risk & Issue Management

• Identify risks (construction delays, infrastructure mismatches, utility issues, regulatory delays) early, propose mitigations.
• Solve unexpected challenges on site (e.g., deviations from specs, delays in construction) in coordination with all stakeholders.

Budgeting / Financial Oversight

• Monitor costs related to site preparation (civil works, extra materials, subcontractors). Ensure that variations are documented and within agreed limits.
• Support financial forecasting related to project delivery and site readiness.

Handover and Commissioning Support

• Once the site is ready, support the installation teams (mechanical, electrical, physicists, etc.) through commissioning, performance checks, acceptance tests.
• Ensure customer training or orientation for site maintenance or safety, where relevant.

Documentation & Reporting

• Maintain site specific drawings, reports, readiness checklists. Document status of installations, deviations, signoffs.
• Regular reporting of project progress, delays, cost overruns to Project Manager / internal senior management.

Other Activities

• Support project with logistics, warehouse activities, and rigging.
• Obtaining documents and signatures when and where required.
• Travel for meetings and workshops when requested.
• Obtaining quotes for material and resources when required.

EDUCATIONAL QUALIFICATION

• Bachelor’s degree in Civil Engineering or a related field.

EXPERIENCE

• A minimum of 10+ years of relevant experience in Site Management, preferably in radiotherapy, medical field, and/or civil engineering.
• Understanding CAD drawings is essential.
• MEP works.

SKILLS & KNOWLEDGE

• Execute the project as per plan, maintain HSEQ requirements and assist in project cash flow.
• Explain basic design ideas and plans clearly to the Clients, Project consultants, Engineers Office, Vendors, and Subordinates.
• Have overall responsibility on project results including risks, opportunities and claims.
• Strong presentation and communication skills with the ability to present basic, technical information to a wide audience.
• High competence in technical writing, systems development and utilization.