Senior Shipping Coordinator

Al Tayer Motors; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A luxury retail leader in the Middle East is looking for an experienced shipping coordinator responsible for all aspects of the shipping process. This includes coordinating with freight forwarders and suppliers to ensure efficient product delivery, managing shipping strategies, overseeing compliance with regulations, and directing goods' flow within the organization. The successful candidate will ensure timely and cost-effective shipments, compile reports, and liaise with various stakeholders.

Responsibilities

• Liaise with the consignee and freight forwarders for inbound shipments.
• Coordinate that inbound shipments are received by the warehouse.
• Process rates for new suppliers and approve spot rates for bulk consignments.
• Monitor freight charges to ensure compliance with approved limits.
• Coordinate with warehouse and consignees for insurance claims.
• Manage the flow of goods within the organization and ensure timely delivery.
• Oversee shipping, warehousing, and customer relations.
• Conduct weekly reports and meetings with brands.

Job description

As a leader in luxury retail in the Middle East, Al Tayer Group's retail division, Al Tayer Insignia, hosts a portfolio of some of the world’s best luxury brands in the fashion, jewellery, home and department store categories. Complementing its position in luxury retail, Al Tayer Insignia has also built new frontiers in lifestyle retail, representing leading brands in the Beauty, Home, Fashion and Hospitality sectors. Our brands include Bloomingdales, Harvey Nichols and Armani to name just a few!

Overview

Responsible for all aspects of the shipping process, from receiving orders to fulfilling them. To interface with customers, suppliers, and other shipping partners to ensure that orders are processed and shipped as quickly and efficiently as possible. Responsible for developing, implementing and managing shipping strategies that ensure efficient, cost-effective and timely delivery of products to warehouses and stores.

Responsibilities

Functional Roles and Responsibilities

• Liaise with the consignee and the freight forwarders/shipping lines/airlines for inbound shipments. Follow up with the freight forwarders for regular updates on the status of the consignment and inform the respective consignees and warehouse of the same.
• Receive the delivery time scheduled of the consignment from the freight forwarders and inform the warehouse and the consignee well in advance.
• Coordinate and ensure that inbound shipments are received by the warehouse and the shipment documents are collated, reconciled and forwarded to the respective consignees of the division.
• Obtain rates for new suppliers/destinations and also process spot rates in case of bulk consignments after obtaining approval.
• Assist in monitoring freight charges for any shipment to ensure it is within the approved limits.
• Coordinate with the warehouse, consignees, customers and freight forwards to ensure all the relevant reports and documentation are received to lodge claims with the insurance company and maintain all correspondence and documentation with regards to the claim recovery.
• Liaise with stores & freight forwarders and arrange the return/relocation of goods and articles as per instructions received, and in accordance with local legislation.
• Review Operational processes from a risk management perspective; identify and qualify new areas of risks and elevate concerns to the HSE committee appointed by the company.
• Coordinate shipment claims closely and ensure all relevant reports and documentations are received to lodge claims with the insurance company and ensure all claims are closed and recovered on time.
• Responsible for organizing and directing the flow of goods within an organization. manage the distribution and shipping of products and coordinate with vendors to ensure that products are delivered on time and in the correct quantity.
• Oversees all aspects of shipping, including incoming and outgoing cargo, warehousing and distribution, as well as customer relations
• Weekly reports and meetings with the Brands.
• Role manages crucial tasks related to VAT, compliance, and product registration.
• To oversee and manages the administration team.

Qualifications

Education/Certification and Continued Education