Senior Program Specialist

Advanced Military Maintenance Repair & Overhaul Center (AMMROC); Abu Dhabi Emirate; On-site; AED 120,000 - 160,000; Full time

Job summary

A leading aerospace service provider in the UAE is seeking a Senior Program Specialist responsible for managing program documentation, ensuring compliance, and supporting multiple projects in aerospace maintenance. Candidates should have a bachelor's degree in business or engineering, at least 5 years of relevant experience, and solid communication skills in English. The role emphasizes effective schedule management and documentation compliance to align with industry standards, ensuring a streamlined operational process.

Qualifications

• Minimum 5 years of experience in PMO/Scheduling, preferably in Aerospace.
• Holding a program/project management professional certification is a plus.
• IELTS Band Score of 6.5.

Responsibilities

• Manage IMS for responsible Programs/Projects and report variances.
• Prepare all program documents and ensure compliance.
• Coordinate with Base Functions for data submissions and audits.

Skills

Knowledge of military aircraft maintenance operations

Program/project planning and scheduling

Excellent written communication skills in English

Adaptability and flexibility

Detail orientation

Education

Bachelor’s degree in Business/Engineering/IT or equivalent

Job description

Job Objective

The Senior Program Specialist is responsible for delivering effective, timely and quality support for multiple programs/ projects in the creation and updating of program resource allocation analysis, program plans & documentation such as but not limited to Charter, PMP and Integrated Master Schedules (IMS).

Key Accountabilities

• Handles Integrated Master Schedule Management by preparing IMS for responsible Programs / Projects, Coordinates with functions for IMS updates, Updates the IMS on EPM and publish accordingly, Report to PM on project variances & provide mitigation plan
• Manages the Program Documentation by preparing program documents (Charter, PMP, Registers etc.), reviews cycle and approvals from functions/sponsors, tracks and makes changes through the CR Process, Manages the EPM system with comprehensive information, ensures up to date Program Documentation compliance
• Tracks, monitors Special Projects & escalates slippage (schedule & budget) & creates RTG Plan
• Coordinates with all Base Functions for data submission & consolidation of audit reports & ensures all evidence are ready prior to Audit date
• Maintains Audit feedback and response
• Ensures Sub-contracts are valid and latest copy available
• Supports revision of SOW for existing Subcontracts (if applicable)
• Supports development SOW for new Subcontracts
• Provides SR Request support
• Support PMO HQ for data, reports & adhoc assignments
• Effectively manages work time and priorities to achieve set targets.
• Effectively communicates when targets are not achieved to the management for further direction.
• Coordinates with document owners and/or Subject Matter Experts to ensure documents meet the stated requirements ensuring the documents are reviewed and published in a timely manner
• Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.
• Implements approved departmental policies and procedures so that work is carried out in a controlled and standardized manner.
• Continuously researches and leverages benchmarks and best practices to drive and exploit continuous improvement within PMO.
• Plays an active part in department improvement events.
• Prepares statements timely and accurately to meet AMMROC and departmental requirements, policies and standards as required.
• Actively promotes and supports adherence to all relevant safety, quality and environmental management policies, procedures and controls, emphasizing employee safety, legislative compliance and to promote a responsible environmental attitude.
• Contributes to the identification and promotion of change initiatives, programs and projects that reflect international best practices.
• Identifies opportunities to take part in change initiatives, programs and projects that reflect international best practices and changes in the competitive environment.
• Ensures that accountabilities for the implementation of improvement opportunities are completed within the assigned deadlines.
• Performs other related duties or assignments as directed.

Qualifications, Experience, Skills & Competencies

• Qualifications, Knowledge & Experience:
  • Bachelor’s degree in Business/ Engineering/ IT discipline or equivalent
  • Minimum 5 years of experience in PMO / Scheduling working experience preferably within the Aerospace Industry
  • Holding a program/project management professional certification is a plus.
• English Language Communication Skills:
  • IELTS Band Score of 6.5
• Professional Skills:
  • Knowledge of military aircraft maintenance operations
  • Understanding of aerospace industry technical terms
  • Understanding of aerospace regulatory environment
  • Program/project planning and scheduling
  • Communication skills, especially excellent written skills in English
  • Ability to deliver high quality documentation
  • Planning, organizing, and integration skills
  • Adaptability and flexibility skills
  • Detail orientation skills
  • Coaching and mentoring skills