Senior Office Administrator

TALENTMATE; Abu Dhabi; On-site; AED 180,000 - 260,000; Full time

Job summary

Worley in Abu Dhabi is seeking an experienced Administrative Specialist to support office administration and facilities management for major oil and gas projects. You will coordinate travel, accommodation, and staff movements between HQ, site and GCC region.

The role requires a bachelor’s degree and 10+ years of admin experience in Oil & Gas or Petrochemical, including ADNOC project exposure and offshore experience. You will ensure compliance, manage documents, and support audits.

Qualifications

• Bachelor’s degree in any discipline or equivalent from an accredited university.
• 10+ years of relevant experience as administrator or similar role in Oil & Gas or Petrochemical Projects including minimum five (5) years in GCC region.
• ADNOC Project Experience is require.
• Offshore project experience is required.

Responsibilities

• Support office administration and facilities management.
• Provide Personnel Administration & Mobilization Support.
• Arrange air tickets, hotel bookings, site accommodation, and transportation.
• Coordinate staff movements between HQ, site, and home country.
• Manage vehicle allocation, driver coordination, and transport schedules.
• Support procurement with quotations, LPO follow-ups, and service contracts.

Education

Bachelor's degree or equivalent

Job description

About Us

Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.

Job Description

About Us

Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.

Job Purpose & Scope

• Ensuring HSSEQ goals, objectives and targets are met through personal leadership and involvement.
• Safe delivery and handover of the Project to the Owner, sustainably, safely, on time, within budget, ensuring that a quality product is produced that represents ‘best value’ for the Owner and their Stakeholders.
• To provide Cost and Estimating management, leadership and support for all Project activities.
• Oversee Budget, Cost, Estimating, Progress Measurement and Forecasting activities of the EPC Contractor and ensure these are aligned to the overall Project objectives.
• Support the Project Controls Manager and provide functional support to the Project PMC and Owner’s teams.

Principal Accountabilities

• Support office administration and facilities management
• Provide Personnel Administration & Mobilization Support
• Arrange air tickets, hotel bookings, site accommodation, and transportation.
• Coordinate staff movements between HQ, site, and home country.
• Manage vehicle allocation, driver coordination, and transport schedules.
• Support emergency travel and mobilization requirements.
• Control logistics costs in line with approved budgets
• Maintain administrative records, correspondence logs, and filing systems.
• Support document controllers with transmittals, courier handling, and archiving.
• Manage incoming/outgoing letters, packages, and official communications.
• Ensure proper confidentiality and controlled access to sensitive documents.
• Maintain attendance, timesheets, and leave records for PMC personnel.
• Coordinate with project controls / HR for timesheet validation and payroll inputs.
• Track annual leave balances and support leave utilization planning.
• Issue reminders on contract end dates and leave encashment policies.
• Manage admin-related vendors (transport, catering, cleaning, accommodation).
• Support procurement with quotations, LPO follow-ups, and service contracts.
• Monitor vendor performance and service-level compliance.
• Process invoices related to admin services for finance verification.
• Support cost tracking for admin and logistics budgets.
• Verify invoices, receipts, and supporting documents before finance submission.
• Maintain petty cash records (if applicable).
• Act as focal point for administrative coordination with Client and contractors.
• Support Client audits, meetings, and visits (logistics and arrangements).
• Ensure alignment with Client administrative procedures and site rules.
• Ensure compliance with Company, Client, and regulatory requirements.
• Support internal and external audits (HR, HSE, ISO, Client audits).
• Maintain updated administrative procedures and trackers.
• Provide regular admin status reports to PMC management.
• A bachelor’s degree in any discipline or equivalent from an accredited university with a minimum of 10+ years of relevant experience as administrator or similar role in Oil & Gas or Petrochemical Projects including minimum five (5) years in GCC region.
• ADNOC Project Experience is require.
• Offshore project experience is required.

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.

And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here.

And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.

Job Details

Role Level: Not Applicable

Work Type: Full-Time

Country: United Arab Emirates

City: Abu Dhabi

Company Website: https://www.worley.com

Job Function: Administrative Support

Company Industry/Sector: Professional Services