Senior Fleet Sales Advisor

Al Tayer Group; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading automotive company in Abu Dhabi is seeking a Fleet Sales Administrator to manage and coordinate all fleet sales administration tasks. This role involves handling customer payments, preparing lease contracts, and ensuring the correct documentation for vehicle registrations. The ideal candidate should have a graduate degree in commerce and 3-5 years of experience in administration, including experience in the automotive sector. The company emphasizes customer satisfaction and timely processing of sales documentation.

Qualifications

• 3-5 years experience in a similar administrative role.
• 1-2 years experience in the automotive industry.

Responsibilities

• Organize and coordinate fleet sales administration formalities.
• Follow up and collect payment from customers.
• Prepare lease contracts and ensure approval.

Skills

Customer service

Documentation management

Logistics coordination

Education

Graduate degree in Commerce

Job description

• To organize and coordinate all fleet sales administration formalities to facilitate fleet and leasing transactions in a timely and cost effective manner which meets the set standards and customers’ satisfaction

Essential Roles and Responsibilities

• Follow up and collect payment from customers.
• Co-ordinate with logistics and workshop for movement of vehicles, PDI, issuing PO for accessory fitment and outside work.
• Ensure ratification of sales documentation for adherence to company policy.
• Prepare Lease contracts and arrange to get approval from Customer, GM & Finance.
• Verify all documents are in order and release VCC for registration.
• Coordinate with GRO for registration and also arrange insurance and salik for lease vehicles.
• Monitor the daily vehicle delivery and ensure timely invoicing of the same.
• Ensure timely submission of bank deal documents to F & I and credit invoices to customers.
• Ensure monthly invoices for lease charges, traffic fines, salik and miscellaneous charges and arrange to submit them to the lease customers.
• Ensure trade-in process and documentation is completed for buy back & return of lease vehicles as per set standard.
• Create, update and maintain lease vehicle information in the system.
• Co-ordinate the showroom request with HR & other departments including maintenance.
• Coordinate and resolve customer queries and vehicle replacement.
• Prepare export documents and coordinate with Logistics & Shipping Company.
• Maintain Fleet Demo Log book and ensure that the Demos are serviced on time.
• Ensure filing and maintenance of documentation in an accurate and timely manner.

Job Requirements

Education/Certification and Continued Education

• Graduate preferably in Commerce Years of Experience
• 3 – 5 years experience in similar role (administration) having 1 -2 years work experience in automotive industry