Senior Document Controller

Parsons; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading engineering consultancy in Abu Dhabi is seeking a Senior Document Controller to manage document processing and communication flow for projects. Candidates should have a Bachelor's degree or diploma, at least 8 years of experience in document control within engineering or construction, and strong skills in drafting professional correspondence in English. This role involves significant interaction with clients and requires excellent organizational skills. Join this innovative firm to further your career and growth opportunities.

Qualifications

• Minimum 8 years of experience as a Document Controller, preferably in engineering, construction, or consultancy.
• Experience drafting and formatting formal letters in English.
• Strong skills in capturing discussion points and action items.

Responsibilities

• Plan and implement systems for efficient document processing.
• Coordinate document flow between project operations and various disciplines.
• Draft, review, and format letters and emails to stakeholders.

Skills

Document processing

Minute-taking

Client communication

Interpersonal skills

Attention to detail

MS Office proficiency

Education

Bachelor’s degree or diploma

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next!At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.

Job Description:

Senior Document Controller

Abu Dhabi, UAE

What You'll Be Doing

• Plan, organize, and implement systems for efficient document processing of all communications, supplier documents, design documents, construction documents, and other internal or external documents.

• Coordinate the flow of documents between project operations, engineering disciplines, the construction team, and other department groups. Typically be responsible for a small to medium-sized project.

• Work on document control processes and the use of electronic systems to manage documentation.

• Implement document and data management solutions with a primary focus on document control and records management, and administer data/document management applications.

• Draft, review, and format formal letters and emails to clients, consultants, contractors, and internal stakeholders, ensuring professional language, accuracy, and alignment with project and contract requirements.

• Support project managers in preparing project-related correspondence, including transmittals, notifications, and responses to client and consultant letters.

• Attend project and coordination meetings (online and in person) as required to record minutes of meetings.

• Prepare clear, concise, and accurate minutes of meetings, including action items, responsibilities, and deadlines.

• Circulate draft minutes to attendees, follow up to obtain reviews, comments, and confirmations, and finalize minutes for the official record.

• Track agreed actions from meetings and coordinate with relevant team members to ensure follow-up and closure are properly documented.

• Support the preparation and submission of invoice-related documents to clients and consultants, where required.

What Required Skills You'll Bring

• A Bachelor’s degree or diploma in any field.

• Minimum 8 years of experience as a Document Controller, preferably within engineering, construction, or consultancy environments.

• Proven experience drafting and formatting formal letters and professional correspondence in English for clients and consultants.

• Strong minute-taking skills, with demonstrated ability to:

  • Capture key discussion points and decisions.

  • Clearly record action items, responsible parties, and deadlines.

  • Follow up with attendees to validate and finalize minutes before filing.

• Excellent written and oral communication skills in English.

• Strong interpersonal skills, with the ability to interact professionally and confidently with clients, consultants, contractors, and internal project personnel, including senior management.

• High level of attention to detail, accuracy, and organization in managing large volumes of documents and correspondence.

• Proficiency in MS Office, with expertise in Microsoft Word, PowerPoint, and Excel.

• Experience supporting commercial documentation (such as invoices, payment certificates, variations, and related correspondence) and coordinating with Client’s finance/contracts teams is a strong advantage.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.