Secretary cum Receptionist

VerifiedJobs.ae; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic investment firm in Abu Dhabi Emirate is seeking a skilled administrative support professional. The ideal candidate should have a Bachelor's degree and 3-5 years of experience in similar roles. Responsibilities include maintaining the office filing system, managing calls and visitors, and assisting with the preparation of presentations. Proficiency in Microsoft Office applications and strong typing skills are essential, while knowledge of Business English is required. Arabic language skills are a plus.

Qualifications

• Bachelor's degree in any discipline from a recognized University/Institution.
• Typing skills exceeding 50 words a minute.
• Good knowledge of Business English, Arabic is a plus.

Responsibilities

• Provide clerical and administrative support, either as a team or individually.
• Maintain all Office Management files and the filing system.
• Sort, label, file, and retrieve documents, and produce presentations.

Skills

Advanced Microsoft Office Applications

Typing skills

Business English

Correspondence drafting

Education

Bachelor's degree

Job description

Job Description

Company Description

Ghobash Trading & Investment (GTI) is actively engaged in multi-asset class investment activities across various geographies. These activities are carried out by a highly qualified and experienced in-house team of investment professionals. The team uses an Asset Allocation Matrix to realize risk adjusted returns on invested capital over a long-term period.

The Companys investment activities include direct investments in startups, taking stakes in established businesses, acquisitions of business enterprises and setting-up new businesses through collaborative joint venture route.

GTI is also active in private financial investments, including private equity and debt, venture capital, real estate, and publicly listed financial investments.

Job Description

• Provide clerical and administrative support, either as a team or individually.
• Maintain all Office Management files (filling system).
• Keep a log of all in-coming enquiries and inform supervisor.
• Type charts, reports, memos and e-mails requested by supervisor in assisting necessary copies and transparencies.
• Prepare draft correspondence to the incoming mail, reports as assigned and other documents independently.
• Maintain complete and allocate filing system for forms, records, create databases.
• Sorts, labels, files, and retrieves documents, or other materials and produce presentations, reports, and documents etc.
• Receive and screen incoming calls and visitors, take and relay messages, respond to requests for information determines which are priority matters, and inform Supervisor accordingly.
• Arrange, maintain, coordinate and schedule meetings or appointments.
• Assist in the preparation of presentation developed on Power Point.
• Prepare Excel Spread and formats sheets when needed.
• Responsible for mail pickup and distribution.
• Maintain follow-up file to ensure replies on questions, comments.
• Handle travel arrangements, perform research, handing hotel bookings.
• Coordinate with the Office Assistant for tea, or coffee to guest / staff whenever required.
• Coordinate with Office Assistant to ensure that offices, the reception area, the conference rooms and the kitchens are kept clean and tidy at all times.
• Attend any other duties within the scope of this function as and when required.

Qualifications

• Bachelors degree in any discipline from a recognised University/Institution.

Additional Information

• The Technical competences encompass advanced skills in operating Microsoft Office Applications (Excel, Power Point and Word).
• Typing skills exceeding 50 words a minute, good knowledge of Business English (Arabic is a plus).
• The capability of drafting correspondence and a successful track record in similar duties.

Experience Requirements

• Minimum of 3-5 years of experience in a similar role, 3-4 years out of which handling correspondence, reports, chart, etc.
• Entering, retrieving and updating as well as exerting systematic follow-up constitute as essential part of the work.
• Excellent command of written and spoken English. Arabic would be an advantage.
• Good typing skills, good knowledge of Business English (Arabic is a plus), the capability of drafting correspondence and a successful track record in similar duties.

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