Sales Coordinator

Galadari Brothers; United Arab Emirates; On-site; AED 120,000 - 200,000; Full time

Job summary

A reputable company in the UAE is seeking an Administrative Support Specialist to provide excellent customer service and assist in various administrative tasks. Responsibilities include handling customer calls, invoicing, coordinating deliveries, follow-up on account collections, and scheduling meetings. The ideal candidate should be organized, detail-oriented, and capable of performing clerical duties with minimal supervision. This role offers an opportunity to contribute to a dynamic team environment with a strong focus on customer satisfaction.

Responsibilities

• Attending phone calls from customers and providing feedback.
• Invoicing, arranging deliveries, stock arrangements & coordination with the sales team.
• Follow-up for collections of account receivables and overdue follow-ups.
• Interaction and coordination with branches.
• Handling post-dated cheques, cash cheques, and daily cash collections.
• Coordinating and preparing various reports related to administrative matters.
• Maintaining relevant customer data concerning Admin & Finance.
• Scheduling and organizing calendar activities such as meetings and travel plans.
• Performing clerical duties like answering phones and ordering supplies.
• Filing and maintaining office records and equipment.
• Booking conference rooms and scheduling meetings.
• Logistics and arrangement of meetings for visitors.
• Assisting team members in daily administrative tasks.
• Coordinating and supporting special events.
• Providing excellent customer service as per company policy.
• Performing ad-hoc duties and special projects assigned by management.

Job description

Key Responsibilities

1. Attending phone calls from customers and providing feedback
2. Invoicing, arranging deliveries, stock arrangements & coordination with the sales team.
3. Follow‑up for collections of account receivables. Account overdue follow‑ups
4. Interaction and coordination with the branches.
5. Post‑dated cheque, cash cheque and daily cash collection handling
6. Coordinating and preparing various reports in respect to sales and administrative matters
7. Maintaining all relevant customer related data in the system concerning Admin & Finance
8. Schedules and organizes calendar activities such as meetings, agendas, luncheon arrangements, travel plans and department activities.
9. Performing a variety of clerical and administrative duties with minimal supervision including answering phones, making appointments, and ordering office supplies
10. Filing and maintaining office records, maintain office equipment, telephone systems.
11. Booking conference rooms, audio visual equipment, copies, preparing docs & scheduling meetings, etc.
12. Logistics & arrangement of meetings for visitor(s).
13. Assist team members in the daily administrative tasks.
14. Coordinate and support on special events.
15. Provide excellent customer service as per company policy and procedures.
16. Any relevant ad‑hoc duties and/or relevant special projects may be assigned by the Management.