Rooms Admin Coordinator

Hyatt Hotels Corporation; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A premier hotel group located in Abu Dhabi is seeking a motivated individual to coordinate office activities while maintaining 5-star service standards. Responsibilities include managing communications, processing expenses, scheduling meetings, and organizing documents. The ideal candidate should possess strong organizational, communication, and multitasking skills, as well as proficiency in office productivity software. A high school diploma or equivalent is typically required. Join a dynamic team eager to create memorable experiences for guests.

Qualifications

• Strong organizational, communication, and multitasking skills.
• Proficiency in office productivity software.
• Professional attitude and appearance.
• Attention to detail and problem-solving abilities.
• A high school diploma or equivalent is often required, with additional certifications being a plus.

Responsibilities

• Manage and route phone calls appropriately.
• Process and report on office expenses.
• Maintain physical and digital employee records.
• Schedule in-house and external meetings.
• Distribute incoming mail.
• Manage and order office supplies.
• Make travel arrangements.
• Organize company documents into updated filing systems.
• Address employees’ and clients’ queries (via email, phone, or in-person).
• Prepare presentations, spreadsheets, and reports.
• Update office policies as needed.
• Prepare employee’s annual leave plan and update according to requirements.
• Track and update departmental projects.
• Prepare team allocations.

Skills

Strong organizational skills

Communication skills

Multitasking skills

Attention to detail

Problem-solving abilities

Education

High school diploma or equivalent

Tools

Office productivity software

Job description

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"Our leaders have always encouraged us to try new approaches and learn by experimentation. The biggest learning through this was that persistence and calculated risks, pay off."

This role isresponsible forcoordinating the work of others whilst ensuring our guest rooms are maintained to a 5 star standard. Your duties will include room allocations, final room checks, maintenance reports and office administration duties.

Main Duties and Responsibilities:

Operational:

• Manage and route phone calls appropriately
• Process and report on office expenses
• Maintain physical and digital employee records
• Schedule in-house and external meetings
• Distribute incoming mail
• Manage and order office supplies
• Make travel arrangements
• Organize company documents into updated filing systems
• Address employees’ and clients’ queries (via email, phone or in-person)
• Prepare presentations, spreadsheets and reports
• Update office policies as needed
• Prepare employee’s annual leave plan and update according to requirements.
• Track and update departmental projects.
• Prepare team allocations.

Qualifications

Required skills and qualifications

• Strong organizational, communication, and multitasking skills.
• Proficiency in office productivity software.
• Professional attitude and appearance.
• Attention to detail and problem-solving abilities.
• A high school diploma or equivalent is often required, with additional certifications being a plus.

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