Receptionist

Otis Elevator Co.; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading global elevator company is seeking an individual for administrative support in Dubai. The role involves managing calendars, greeting visitors, and coordinating travel arrangements. Ideal candidates should have strong secretarial and organizational skills, with a commitment to maintaining efficient office operations. Join a diverse team at the forefront of elevator technology and make an impact in a global industry leader.

Benefits

Employee Scholar Program

Responsibilities

• Provide full secretarial and administrative assistance.
• Greet and receive visitors courteously.
• Manage the switchboard and reception area.
• Direct incoming calls and emails.
• Prepare travel arrangements efficiently.
• Follow up with external parties.
• Provide logistical support for meetings.
• Manage records and filing systems.

Skills

Secretarial skills

Organizational skills

Communication skills

Time management

Job description

Date Posted: 2025-11-05

Country: United Arab Emirates

Location: Otis L.L.C, 37th floor, The One Tower, Sheikh Zayed Road, Dubai, United Arab Emirates

Responsibilities

• Provides full secretarial and administrative assistance including organizing and managing the calendar, making and arranging appointments, sending out invitations and reminders, preparing and monitoring departmental expenses.
• Greets and receives all visitors in a pleasant and courteous manner, informing the concerned colleague that their visitor has arrived.
• Ensures that the switchboard is well managed and ensures effective maintenance of the reception area as well as meeting rooms.
• Directs all incoming phone calls and emails and follows‑up when necessary.
• Prepares travel arrangements in a time‑efficient manner.
• Follows‑up with external parties for meetings, updates and documentation as directed.
• Provides logistical support for meetings and travel arrangements.
• Assists where necessary in the management of accurate document control including outgoing and incoming courier/faxes.
• Maintains records and filing systems, manages stationery and ensures efficient office operations; works independently to ensure closure and timely maintenance of responsibilities.

About Otis

Otis is the world’s leading elevator and escalator manufacturing, installation, and service company. We move 2.4 billion people every day and maintain approximately 2.4 million customer units worldwide, the industry's largest Service portfolio.

You may recognize our products in some of the world’s most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers! We are 72,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast‑moving, high‑performance company.

When you join Otis, you become part of an innovative global industry leader with a resilient business model. You’ll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you’ll gain working alongside the best and brightest, keep us connected and on the cutting edge.

We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.

Today, our focus more than ever is on people. As a global, people‑powered company, we put people – passengers, customers, and colleagues – at the center of everything we do. We are guided by our values that we call our Three Absolutes – prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click here.

Become a part of the Otis team and help us #Buildwhatsnext!

Equal Opportunity Employer

Otis is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other protected class according to applicable law. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at [e-mail].

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