Receptionist

NADIA Recruitment & Management Consultants; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A real estate office in Dubai is seeking a professional Receptionist / Secretary to manage front desk operations and provide administrative support. Ideal candidates will have a degree and at least 3 years of experience in similar roles. Strong communication skills and proficiency in MS Office are essential. This position offers a dynamic work environment with interaction with clients and property agents.

Qualifications

• 3 years of experience as a receptionist, secretary, or administrative assistant.
• Knowledge of CRM systems or real estate databases is advantageous.

Responsibilities

• Greet and welcome clients in a professional manner.
• Provide secretarial support to management and the sales team.
• Maintain client databases and assist in coordinating with clients.

Skills

Excellent communication skills

Organizational skills

Multitasking abilities

Customer-oriented attitude

Education

Bachelor's degree or diploma in Business Administration

Tools

MS Office (Word, Excel, Outlook, PowerPoint)

Job description

Job Summary

We are seeking a professional, organized, and proactive Receptionist / Secretary to support our cilent real estate office. The ideal candidate will be the first point of contact for clients, agents, and visitors, providing exceptional customer service while managing administrative and clerical duties efficiently.

Key Responsibilities

• Front Desk Management
  • Greet and welcome clients, visitors, and agents in a courteous and professional manner.
  • Answer, screen, and direct incoming calls and inquiries.
  • Maintain a neat and organized reception area.
• Administrative Support
  • Provide secretarial support to management and the sales/leasing team.
  • Prepare correspondence, reports, and property-related documents.
  • Schedule and coordinate meetings, appointments, and property viewings.
  • Handle filing, photocopying, scanning, and document organization.
• Client Coordination
  • Maintain client databases and contact lists.
  • Follow up on leads and assist in coordinating with clients and property agents.
  • Support marketing activities, including preparing property brochures, listings, and social media updates.
• Office Operations
  • Manage incoming and outgoing mail and courier services.
  • Maintain office supplies and inventory.
  • Liaise with vendors and service providers as needed.

Requirements

• Bachelor’s degree or diploma in Business Administration, Secretarial Studies, or a related field.
• Experience: 3 years of experience as a receptionist, secretary, or administrative assistant (preferably in real estate or property management).
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Professional appearance and a customer-oriented attitude.
• Knowledge of CRM systems or real estate databases (advantageous).