Receptionist

Imdad; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic company in Dubai is seeking an Administrator to manage front-desk operations and support team members. The ideal candidate will have a degree in Secretarial Studies and at least 2 years of administrative experience. Responsibilities include managing visitor inquiries, handling mail and office supplies, and ensuring smooth daily operations. Proficiency in Microsoft Office applications is required.

Qualifications

• Minimum 2 years of experience in Administration, Reception, or related fields.
• Effective time management, organization, and multi-tasking skills.
• Excellent interpersonal, verbal, and written communication skills.

Responsibilities

• Act as the main point of contact for visitors and callers.
• Provide general administrative support to management and team members.
• Ensure the tidiness of the office and meeting rooms.

Skills

Time management

Organization

Interpersonal skills

Communication

Team player

Education

Bachelor’s degree or diploma in Secretarial Specialized Studies

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Overview

Responsible for the day-to-day general administration of Imdad Head office, handling the front-desk and client requests, assisting the management and supporting Imdad team members.

Responsibilities

• Act as the main point of contact for visitors and callers
• Redirecting incoming calls to the right department
• Handle courier related requests
• Provide general administrative support to the management and team members
• Undertake general administrative duties including general word processing, filing, copying, and faxing
• Deal with incoming and outgoing mail and general emails
• Ordering of equipment, materials, and office supplies
• Undertake and assist in the recording and processing of invoices, receipts, and payments as required and instructed
• Prepare POs and contracts for suppliers as advised
• Arrange meetings relating to the core operation of the company
• Ensure the smooth running of the organization on a day-to-day basis and as required
• Provide administrative support for matters relating to the premises and operations including maintenance contracts, company car renewal, expenses claims, security, alarms, and transport
• Ensure the tidiness of the office and meeting rooms at all times

Qualifications

• Bachelor’s degree or diploma / Associate degree in Secretarial Specialized Studies.
• Minimum 2 years of experience in Administration, Reception, or other related fields
• Effective time management, organization, and multi-tasking skills
• Excellent interpersonal skills
• Strong verbal & written communication skills
• Team player with the ability to perform well under pressure
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint

Education

Secretarial Specialized Studies