Receptionist

Velnix Technologies; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A technology support firm in Dubai is seeking an Administrative and Reception Support Executive to manage office coordination and administrative tasks. The ideal candidate should be a fluent English speaker, possess strong organizational abilities, and demonstrate professionalism and discretion while assisting senior management. Responsibilities include managing communications, maintaining records, and supporting the MD in various duties, including travel coordination and meeting arrangements. Prior experience in corporate environments is preferred.

Qualifications

• Fluent English is mandatory for effective communication.
• Must demonstrate high-level professionalism and discretion.
• Prior experience in a corporate environment is an advantage.

Responsibilities

• Manage general office coordination and administrative support activities.
• Handle incoming communications and route them to relevant departments.
• Coordinate meeting schedules and internal arrangements.

Skills

Fluent English (spoken & written)

Excellent interpersonal skills

Strong organizational abilities

Proficient in MS Office

Strong follow-up and time-management skills

Job description

Job Overview

We are hiring an Administrative and Reception Support Executive to handle office coordination tasks and provide administrative assistance to senior management.

The role involves managing daily administrative activities, coordinating schedules, and supporting business operations in a professional office environment.

Key Responsibilities

• Manage general office coordination and administrative support activities
• Handle incoming communications and route them to relevant departments
• Maintain office records and basic documentation
• Coordinate meeting schedules and internal arrangements
• Support management with routine administrative tasks
• Ensure smooth day-to-day front office operations

Skills

• Provide direct administrative and secretarial support to the Managing Director.
• Manage the MD’s calendar, appointments, meetings, and international travel schedules.
• Coordinate flight bookings, hotel reservations, visas, itineraries, and travel documentation.
• Draft, format, and manage emails, letters, reports, presentations, and confidential documents.
• Act as a communication bridge between the MD and international clients, partners, and internal teams.
• Follow up on action items, commitments, and business communications on behalf of the MD.
• Prepare meeting agendas, minutes of meetings (MoM), and post-meeting follow-ups.
• Handle sensitive and confidential information with the highest level of discretion.
• Assist in coordination of international client meetings, events, and official visits.
• Maintain proper filing systems (digital and physical) for executive documentation.

Required Skills & Competencies

• Fluent English (spoken & written) – mandatory
• Excellent interpersonal, communication, and coordination skills
• Strong organizational and multitasking ability
• High level of professionalism, discretion, and confidentiality
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and handle pressure
• Strong follow-up and time-management skills
• Presentable personality with a polished corporate appearance

Preferred Candidate Profile

• Female candidate aged between 27–30 years
• Nationality preference: Lebanon, Russia, Morocco, Armenia, or Georgia
• Well-groomed, professional, and confident demeanor
• Prior experience as a Receptionist, Executive Secretary, or Personal Assistant in a corporate or tech environment is an advantage
• Experience handling international clients and senior management support is highly preferred