Receptionist

JLL; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global real estate services company is seeking a Receptionist/Switchboard operator in Dubai. The candidate will be responsible for answering calls, managing the reception area, coordinating visitor transportation, and ensuring the facilities are safe and functional. This role requires strong organizational skills and the ability to handle multiple responsibilities efficiently. If you are excited about contributing to a dynamic team, we encourage you to apply even if you don’t meet all the requirements.

Responsibilities

• Answer the phone at the reception.
• Maintain the professional appearance of the reception desk and lobby area.
• Open and secure the switchboard and reception area.
• Greet and assist all visitors; maintain visitor sign-in logs.
• Coordinate visitor transportation requirements.
• Prepare and send all outgoing mail.
• Monitor meeting rooms calendar.
• Ensure that all coffee points and meeting rooms are presentable.
• Assist with administrative duties.

Job description

JLL empowers you to shape a brighter way

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Reception/Switchboard

• a) Sit in the reception to answer the phone
• b) Maintain professional appearance of reception desk and lobby area.
• c) Open the reception area and switchboard promptly at designated opening time and secure the switchboard and reception area after closing time.
• d) Answer and direct all calls in an efficient accurate professional and pleasant manner.
• e) Greet and assist all visitors; maintain company visitor sign in book. Assign appropriate badge per in country guidelines.
• f) Report all telecommunication and data system problems to the Global IT help desk and office manager immediately.
• g) Assign temporary sign in phone numbers for CISCO Phones in offices.
• h) Coordinate visitor transportation requirements such as calling for a cab
• i) Assist with vendor inquiries and when instructed direct to work area.
• j) Prepare and send all outgoing mail.
• K) Monitoring the meeting rooms calendar and provide solutions when needed.

Facilities

• a) Morning tasks to ensure that all meeting rooms are presentable and ready for daily meetings. Including power cords phones etc.
• b) Ensure all coffee points are ready for employees to use.
• c) Ensure printers photo copier are functional.
• d) Perform other administrative support duties as required by the local facilities manager
• e) Provide backup for other facility personnel as needed
• f) Ensure all equipment is operational; coordinate repairs as required. Meet vendors and escort to do regularly scheduled HVAC AV Kitchen .
• g) Ensure kitchens and coffee points area is clean and free of debris
• h) Ensure both installed AV equipment and portable equipment is functional; coordinate repairs as required. Ensure all portable projectors are stored and locked away. Before storing ensure all chords and lamps are intact.
• i) Coordinate repairs within physical office space such as carpeting repainting lighting per approved repair and replacement plans
• j) Resolve or coordinate resolution for all facilities requests such as temperature complaints electricity short etc.

Safety & Security

• a) Responsible for overall office safety & security.
• b) Understand landlord and or building managers evacuation and testing of alarms process
• c) Assist in coordinating programs to educate employees on building and general office emergency procedures
• d) Acting on direction of Physical Security provide assistance as required.

Problem solving

• a) Prioritize conflicting responsibilities and schedules.
• b) Report problems as required.
• c) Communicate as required to the necessary parties involved.
• d) In the event of a facilities emergency provide assistance as directed to achieve timely resolution.
• e) Communicate closure of an issue to ones own manager as well as the requester.

Location: On-site Dubai ARE

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.