Receptionist

Dautom; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An innovative IT consultancy firm is on the lookout for a Front Desk Receptionist cum Admin Assistant to enhance their dynamic team. This role is pivotal in ensuring smooth front desk operations, managing calls, and providing essential administrative support. The ideal candidate will possess strong communication skills, organizational prowess, and a knack for multitasking. You'll be the welcoming face of the company, ensuring that visitors feel valued and that operations run seamlessly. If you thrive in a fast-paced environment and are passionate about delivering exceptional service, this opportunity is perfect for you.

Qualifications

• Minimum of 3 years of experience in a similar role.
• Strong communication and interpersonal skills are essential.

Responsibilities

• Manage front desk operations and greet visitors professionally.
• Handle call management and direct inquiries appropriately.
• Assist HR with timesheet preparation and attendance tracking.

Skills

Communication Skills

Organizational Skills

Multitasking Abilities

Interpersonal Skills

Tools

Microsoft Office Suite

Office Equipment

Job description

We are seeking a professional and organized Front Desk Receptionist cum Admin Assistant to join our dynamic team at Dautom, an IT consultancy firm based in Dubai. The ideal candidate will have a minimum of 3 years of relevant experience, excellent communication skills, and the ability to manage various administrative tasks efficiently.

Responsibilities:

1. Front Desk Management:
   - Greet and welcome visitors in a professional manner.
   - Manage and maintain a clean and organized reception area.
   - Handle incoming and outgoing courier packages.
2. Call Management:
   - Answer and direct incoming calls to the appropriate personnel.
   - Take accurate messages and ensure timely delivery to the intended recipient.
   - Manage general company voicemail and forward messages promptly.
3. Employee Calls Management:
   - Handle internal employee calls and inquiries.
   - Direct calls to the relevant department or individual.
   - Assist employees with basic queries and provide information as needed.
4. Time Sheet Preparation:
   - Collaborate with HR and department heads to collect and compile timesheets.
   - Ensure accuracy and completeness of timesheets before submission.
   - Track and report any discrepancies to the HR department.
   - Monitor and maintain accurate records of employee attendance.
   - Coordinate with HR for tracking vacation, sick leave, and other time-off requests.
   - Generate attendance reports as needed by management.
5. General Administrative Support:
   - Assist in the preparation and coordination of meetings, conferences, and events.
   - Manage office supplies and maintain inventory levels.
   - Handle basic administrative tasks to support the smooth operation of the office.

Qualifications:

1. Minimum of 3 years of experience in a similar role.
2. Strong communication and interpersonal skills.
3. Excellent organizational and multitasking abilities.
4. Proficient in using office software (e.g., Microsoft Office Suite).
5. Familiarity with basic office equipment (e.g., printers, scanners, fax machines).
6. Ability to maintain confidentiality and handle sensitive information.