Reception and Admin Officer

Timesworld; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic company in Dubai is seeking a highly organized Female Reception and Admin Officer to manage front desk operations and support daily office administration. You will assist the CEO with scheduling, handle incoming calls, and maintain office supplies while ensuring a professional environment. The ideal candidate has a Bachelor's degree and a minimum of 3 years of experience in a similar role. Strong communication and organizational skills are essential, along with proficiency in Microsoft Office.

Qualifications

• Minimum 3 years of experience as a receptionist, admin officer, secretary, or similar role.
• Experience handling petty cash and basic office bookkeeping is an advantage.
• Must be currently residing in the UAE.

Responsibilities

• Greet and assist visitors in a courteous and professional manner.
• Assist the CEO with scheduling, meetings, appointments, and travel arrangements.
• Monitor and maintain office supplies and inventory.
• Handle sensitive information with strict confidentiality.

Skills

Strong verbal and written communication

Organizational skills

Time management

Customer service skills

Multitasking

Positive attitude

Education

Bachelor’s degree in any discipline

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Job Details

We are looking for a highly organized and professional Female Reception and Admin Officer to manage front desk operations and support office administration. The role includes assisting the CEO, coordinating daily office activities, and ensuring smooth functioning of administrative processes. The ideal candidate will be detail oriented, proactive, and capable of handling multiple responsibilities efficiently.

Key Responsibilities

Front Desk and Guest Relations

• Greet and assist visitors in a courteous and professional manner.
• Manage visitor registration, access, and coordination with internal teams.
• Handle all incoming calls and route them appropriately.
• Maintain a welcoming, clean, and organized reception area.

Administrative Support

• Assist the CEO with scheduling, meetings, appointments, and travel arrangements.
• Prepare correspondence, memos, letters, reports, and documentation as required.
• Handle incoming and outgoing mail, courier services, and office communication.
• Maintain accurate filing systems, documentation, and office records.

Office Administration

• Monitor and maintain office supplies, stationery, and pantry inventory.
• Coordinate with facility management, vendors, and service providers.
• Oversee general office upkeep to ensure a smooth and organized work environment.
• Manage office petty cash, maintain logs, and ensure timely reconciliation.
• Support HR and Admin with leave monitoring, attendance updates, and basic staff coordination.
• Assist in organising company events, internal meetings, and administrative activities.

Confidentiality and Professionalism

• Handle sensitive information and documents with strict confidentiality.
• Maintain a professional appearance, communication style, and work ethic at all times.

Requirements

• Bachelor’s degree in any discipline.
• Minimum 3 years of experience as a receptionist, admin officer, secretary, or similar role.
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience handling petty cash and basic office bookkeeping is an advantage.
• Ability to multitask and work efficiently under pressure.
• Professional demeanor, customer service skills, and a positive attitude.
• Must be currently residing in the UAE.