Reception Administrative Assistant

Alpha Nero; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic company in Dubai is seeking a proactive Admin cum Reception Assistant who enjoys multitasking and excels in communication. This role involves greeting clients, managing correspondence, and coordinating administrative tasks in a professional office setting. The ideal candidate will have experience in front desk roles, proficiency in MS Office, and the ability to handle confidential information with discretion. A stimulating work environment and a competitive benefits package are offered.

Benefits

Continuous self-development and training opportunities

Strong compensation and benefits package

Quarterly employee engagement activities

Qualifications

• Proven experience in administration or front desk/reception role.
• Strong communication and interpersonal skills.
• Proficient in MS Office (Word, Excel, Outlook).
• Well-organized, detail-oriented, and able to multitask.
• Positive attitude and problem-solving ability.
• Ability to handle confidential information professionally.

Responsibilities

• Greet and assist visitors and clients with professionalism and courtesy.
• Manage phone calls, emails, and correspondence.
• Coordinate office supplies and maintain records.
• Maintain attendance sheets and track employee records.
• Track and report attendance for the outsourced team.
• Support administrative and HR tasks as needed.
• Assist in scheduling meetings and preparing documents.
• Handle travel arrangements and meeting logistics for staff.
• Manage office filing systems, both physical and digital.
• Prepare reports, presentations, and summaries as required.
• Ensure compliance with office policies and procedures.
• Handle other admin-related activities for smooth office operations.
• Ensure the front office area is tidy and presentable at all times.
• Liaise with vendors and external partners.

Skills

Communication Skills

Organization

Multitasking

Detail-oriented

Problem-solving

Tools

MS Office (Word, Excel, Outlook)

Job description

Job description

Alpha Nero is looking for a proactive and organized Admin cum Reception Assistant to join our dynamic team. This role is ideal for someone who enjoys multitasking, has excellent communication skills, and thrives in a professional office environment.

Responsibilities

• Greet and assist visitors and clients with professionalism and courtesy
• Manage phone calls, emails, and correspondence
• Coordinate office supplies and maintain records
• Maintain attendance sheets and track employee records
• Track and report attendance for the outsourced team
• Support administrative and HR tasks as needed
• Assist in scheduling meetings, preparing documents, and coordinating events
• Handle travel arrangements and meeting logistics for staff
• Manage office filing systems, both physical and digital
• Prepare reports, presentations, and summaries as required
• Ensure compliance with office policies and procedures
• Handle other admin-related activities to ensure smooth office operations
• Ensure the front office area is tidy and presentable at all times
• Liaise with vendors, service providers, and external partners

Requirements

• Proven experience in administration or front desk/reception role
• Strong communication and interpersonal skills
• Proficient in MS Office (Word, Excel, Outlook)
• Well-organized, detail-oriented, and able to multitask
• Positive attitude and problem-solving ability
• Ability to handle confidential information professionally

What We Offer

We offer a stimulating and dynamic work environment where you will have the opportunity to make a significant impact.

• Working on innovative and challenging projects.
• Continuous self-development and training opportunities.
• Strong compensation and benefits package.
• 5 working days.
• Quarterly employee engagement activities and office parties.

Diversity & Equal Opportunity

Alpha Nero FZ LLC is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual