Real Estate Administration

LUMINOUS SOURCE PROPERTY L.L.C; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A real estate agency in Dubai is hiring for a position that encompasses property management, human resource management, and administrative operations. Candidates should have at least two years of experience in the Dubai real estate industry and be fluent in Chinese and English. Responsibilities include managing DLD and Trakheesi systems, overseeing employee recruitment, and handling office operations. This is a great opportunity for detail-oriented individuals with strong communication skills and the ability to thrive in a fast-paced environment.

Qualifications

• 2+ years of administrative work experience in Dubai's real estate industry.
• Familiar with operating models of developers like Emaar and Damac.
• Experience with employee visas and labor contracts in accordance with UAE labor law.

Responsibilities

• Manage property permits and commission settlements on DLD and Trakheesi.
• Oversee recruitment and visa processes for employees in Dubai.
• Handle office operations and collaborate with headquarters.

Skills

Fluent in Chinese and English

Strong multi-tasking capabilities

Proficient in DLD/Trakheesi systems

Meticulous and rigorous

Tools

Bayut

Property Finder

Job description

I. Job Responsibilities

1. Real Estate Business Support and Compliance (Core)

• Platform and System Management: Proficient in operating DLD (Land Department) and Trakheesi systems, responsible for property permit applications, advertising placement, and commission settlement process follow-up.
• Property maintenance: Monitor and update property information on platforms such as Bayut and Property Finder, understand platform rules, operate independently, and ensure data accuracy and compliance.
• Contract Management: Lead the drafting, signing, and post-transfer administrative support of contracts for new homes, used homes, and rentals.
• License Maintenance: Responsible for the annual renewal, fee payment, and compliance review of the company's RERA qualifications and various government licenses.

2. Human Resource Management

• Full-chain recruitment: For sales and functional positions, expand local channels in Dubai (LinkedIn, Indeed, industry communities) to complete the entire process from screening to onboarding.
• Visa and Compliance: Responsible for handling employee visas throughout their entire lifecycle (new applications, renewals, and cancellations) and purchasing insurance; handling employee relations and labor contracts in accordance with UAE labor law.
• Routine HR duties: Maintain employee files, manage attendance, assist finance with monthly payslips (WPS) and onboarding, transfer and departure procedures.

3. Comprehensive administrative affairs

• Office Operations: Responsible for company procurement, property management, dormitory and vehicle management, and expense reimbursement approval.
• Headquarters Collaboration: Cooperate with headquarters to complete the submission of basic financial statements and cross-departmental information flow.

Skills

Job requirements

• Language and nationality: Chinese, fluent in Chinese and English (can be used as a working language for business correspondence and government communication).
• Industry Background: At least 2 years of administrative work experience in Dubai's real estate industry, familiar with the operating models of developers (e.g. Emaar, Damac).

Professional skills

• Proficiency in the hands-on operation of DLD / Trakheesi system (mandatory requirement).
• 1-2 years of practical experience in HR, familiar with labor law and visa process.
• Proficient in operating property backends like Bayut and Property Finder.

Quality tendencies

• Strong multi-tasking capabilities to adapt to the fast-paced real estate agency environment.
• Meticulous and rigorous, with the patience and communication skills required to handle government affairs.

Bonus points

• Hold a RERA broker certification or have relevant exam support experience.
• Those who can arrive immediately are preferred.