Purchasing Manager

Autograph Collection; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading hotel brand in Dubai is seeking a Purchasing Specialist responsible for managing ordering, receiving, and payment processes. The ideal candidate will have a Finance and Accounting degree or relevant experience in purchasing. Strong problem-solving skills and excellent communication abilities are essential for success in this role. The position offers a dynamic work environment with a focus on quality and compliance in food and beverage operations.

Qualifications

• Bachelor’s degree in Finance and Accounting or minimum 2 years of experience in related field.
• Strong problem-solving and decision-making abilities.
• Excellent communication and interpersonal skills.

Responsibilities

• Responsible for ordering, receiving, and payment of items.
• Generates timely reports and ensures inventory compliance.
• Assists Executive Chef with purchasing to ensure quality.

Skills

Computer proficiency

Strong problem-solving skills

Excellent communication skills

Education

4-year bachelor’s degree in Finance and Accounting

Minimum 2 years of experience in Purchasing

Job description

Job Summary

Responsible for following established procedures in ordering, receiving, storing, distributing and payment of items. Formulates an approved vendors list encompassing all categories.

Candidate Profile

Education and Experience: 4‑year bachelor’s degree in Finance and Accounting or related major, or a minimum of 2 years of experience in Purchasing or a related field.

Core Work Activities

• Generates and provides accurate and timely results in the form of reports, presentations, etc.
• Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
• Assures sanitation compliance.
• Assists Executive Chef in all aspects of purchasing (e.g., Food, Beverage and Controllable) to ensure quality and profitability.
• Orders all food and beverage based on business needs.
• Delegates and enforces first‑in/first‑out inventory rotation for all storeroom products.
• Maintains sanitation and safety standards as specified in the brand guidelines.
• Ensures proper safeguards for the security of the food and beverage storeroom assets.
• Communicates with kitchen, restaurant management and vendors to ensure timing of deliveries satisfies advanced food production needs.
• Checks invoices on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered.
• Uses existing computer programs to perform daily and period‑end food and beverage costs.
• Maintains inventory controls for proper levels, dating, rotation, requisitions, etc.
• Completes administrative tasks on a timely basis (e.g., C‑7s, menu costing, general office duties).
• Completes period‑end inventory according to Food and Beverage and Accounting standard operation procedures.
• Calculates figures for food and beverage inventory.
• Ensures that price and product availability issues are communicated as needed to the F & B Director and Executive Chef.
• Ensures all LSOP’s are adhered to by all employees.
• Receives and inspects all deliveries.
• Maintains an accurate controllable log and beverage perpetual.
• Ensures accurate administration of all invoices, and adherence to proper bookkeeping procedures.

Additional Responsibilities

• Provides information to supervisors, co‑workers, and subordinates by telephone, e‑mail, or in person.
• Analyzes information and evaluates results to choose the best solution and solve problems.
• Interacts with kitchen staff, vendors, and Executive Chef.
• Uses existing computer programs effectively to post invoices, update items and costs.
• Attends and participates in all pertinent meetings.
• Provides direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources.
• Informs and/or updates executives, peers, and subordinates on relevant information in a timely manner.

Supporting Purchasing Operations

• Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
• Ensures disciplinary situations are addressed in a timely fashion and with consistency.
• Ensures performance reviews are completed on a timely basis.

Maintaining Finance and Accounting Goals

• Submits reports in a timely manner, ensuring delivery deadlines.
• Ensures profits and losses are documented accurately.
• Achieves and exceeds goals including performance goals, budget goals, team goals, etc.
• Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.

Key Skills and Competencies

• Knowledge of job‑relevant issues, products, systems, and processes.
• Proficiency with computers and computer systems.
• Judgment to determine compliance with laws, regulations, or standards.
• Strong problem‑solving and decision‑making abilities.
• Excellent communication skills.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. We are committed to non‑discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.