Project Secretary

Wade Adams; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading construction company in Dubai is seeking a competent Site Secretary cum Document Controller with 3–5 years of experience in the UAE construction industry. The ideal candidate will manage project documentation, ensure compliance with procedures, and provide administrative support to facilitate smooth project operations. Candidates should possess strong organizational skills and be proficient in MS Office, capable of working under pressure. This role requires meticulous attention to detail and efficient communication with stakeholders.

Qualifications

• 3–5 years of experience as a Document Controller in a UAE contracting/construction company.
• Proficient in MS Office (Excel, Word, Outlook).
• Detail-oriented and reliable.

Responsibilities

• Manage and update all project documents.
• Ensure accurate filing and compliance with procedures.
• Coordinate with engineers and clients for approvals.
• Coordinate with engineers, consultants, subcontractors, and clients for submissions and approvals.
• Follow up on pending documents and maintain updated logs and tracking sheets.
• Assist with meeting minutes, transmittals, letters, and general administrative tasks.
• Support QA/QC requirements, archiving, and project close‑out documentation.

Skills

Organizational skills

Time-management skills

MS Office proficiency

Attention to detail

Ability to work under pressure

Education

Diploma or Bachelor’s Degree

Tools

Document control tools

Job description

We are seeking competent Site Secretary cum Document Controllers with minimum 3–5 years of UAE construction industry experience. The ideal candidate will efficiently manage project documentation and provide strong administrative support to ensure smooth project operations.

Key Responsibilities

• Manage and update all project documents, including drawings, submittals, RFIs and correspondence.
• Ensure accurate filing, version control, and compliance with company procedures.
• Upload and track documents through internal systems, client platforms, and relevant authorities.
• Coordinate with engineers, consultants, subcontractors, and clients for submissions and approvals.
• Follow up on pending documents and maintain updated logs and tracking sheets.
• Assist with meeting minutes, transmittals, letters, and general administrative tasks.
• Support QA/QC requirements, archiving, and project close‑out documentation.

Qualifications & Skills

• Diploma or Bachelor’s Degree.
• 3–5 years of experience as a Document Controller in a UAE contracting/construction company.
• Strong organizational and time‑management skills.
• Proficient in MS Office (Excel, Word, Outlook) and document control tools.
• Detail‑oriented, reliable, and capable of working under pressure.