Project Operations Controller

RecruitMe Plus; Dubai; On-site; AED 70,000 - 100,000; Full time

Job summary

A project management firm in Dubai seeks a reliable Project Operations Controller to oversee financial tracking and coordination for a residential development project. The role involves maintaining project documentation, managing timelines, and ensuring smooth communication among stakeholders. Ideal candidates should have 3 to 7 years of relevant experience and strong organizational skills. A proactive approach is essential for project success.

Qualifications

• 3 to 7 years of experience in project coordination, construction administration, or operations.
• Good English communication skills.
• Strong organizational skills and attention to detail.
• Ability to follow up, multitask, and keep clear records.
• Basic understanding of project timelines, invoices, and procurement processes.

Responsibilities

• Financial & Payment Tracking including invoices and payment schedules.
• Coordinate with contractors, suppliers, and architects on timelines.
• Maintain and organize documentation and filing.
• Administer contracts and maintain a list of scopes of work.

Skills

Project coordination

Financial tracking

Organizational skills

Communication skills

Multitasking

Job description

Role Summary:

Our client is looking for a reliable and organized Project Operations Controller to help manage the day-to-day financial tracking, coordination, and documentation for a private residential development project. The role is mainly administrative and operational, supporting smooth communication between suppliers, contractors, architects, and management.

This person ensures that payments, timelines, and project documents are monitored properly, helping the project stay on track and within budget.

Key Responsibilities:

• Financial & Payment Tracking.
• Check and record incoming invoices.
• Track payment schedules and ensure payments match completed work.
• Maintain simple logs for expenses and budgets.

Project Coordination:

• Follow up with contractors, suppliers, architects, and the project manager on timelines.
• Keep management updated on progress and any delays.
• Assist with scheduling and basic project tracking.
• Procurement & Logistics Support.
• Help track material orders and shipments.
• Verify deliveries and update simple records (BOQs, delivery notes, etc.).

Documentation & Filing:

• Organize contracts, drawings, receipts, and reports.
• Keep project folders updated and easy to access.

Contract Administration:

• Maintain a list of all contracts and scopes of work.
• Ensure any changes or updates are saved and recorded properly.

Qualifications:

• 3 to 7 years of experience in project coordination, construction administration, or operations.
• Good English communication skills.
• Strong organizational skills and attention to detail.
• Ability to follow up, multitask, and keep clear records.
• Basic understanding of project timelines, invoices, and procurement processes.

Summary:

This role is suitable for someone practical, organized, and proactive—someone who can manage follow-ups, track finances, and keep the project running smoothly without unnecessary complexity.