Procurement Systems & Contracts Manager

مجموعة قرقاش; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading group in the UAE seeks a Procurement Systems & Contracts Manager responsible for integrating technology and managing supplier contracts. The role involves optimising procurement systems, overseeing contract lifecycles, and ensuring compliance with organisational policies. Candidates should have 7-10 years of experience in procurement, including managerial roles, and proven expertise in procurement systems such as SAP Ariba or Oracle.

Qualifications

• Minimum of 7-10 years of progressive experience in procurement, sourcing, or contract management.
• At least 3 years in a managerial capacity.
• Proven experience in procurement systems implementation and management.

Responsibilities

• Lead the implementation and continuous improvement of procurement systems.
• Oversee the end-to-end supplier contract lifecycle including review and execution.
• Ensure all procurement activities align with corporate procurement policies.

Job description

Job Overview

The Procurement Systems & Contracts Manager is accountable for integrating technology, process governance, and contractual risk management into the end-to-end sourcing lifecycle. This job is responsible for the design, implementation, and optimisation of procurement systems, ensuring that digital tools and workflows enable transparency, efficiency, and cost optimisation. Additionally, the Procurement Systems & Contracts Manager leads the contract management function, overseeing the execution and renewal of supplier contracts to safeguard the group’s commercial interests.

Procurement Systems Management & Optimisation

• Lead the implementation, administration, and continuous improvement of procurement systems (e.g., ERP, e-procurement platforms, supplier portals) to enhance visibility, compliance, and process efficiency.
• Define system workflows, approval hierarchies, and automation rules aligned with procurement policies and governance frameworks.
• Partner with IT and Finance to ensure seamless integration of procurement systems with ERP, finance, and vendor payment platforms.
• Train and support end-users, manage user access and roles, and ensure system adoption across the organisation.
• Monitor system performance, analyse procurement data and KPIs, and generate insights to support strategic sourcing and supplier management decisions.
• Drive digital transformation initiatives within the procurement function, exploring automation, analytics, AI, and self-service tools.

Contract Governance & Lifecycle Management

• Oversee the end-to-end supplier contract lifecycle including review, execution, renewal, and termination.
• Work closely with the Legal Department to ensure all contracts comply with corporate policies, local regulations, and international standards.
• Develop and maintain contract templates, playbooks, and standard clauses to streamline negotiations and reduce risk exposure.
• Maintain a centralised contract repository, ensuring accurate metadata, renewal alerts, and version control.
• Lead contract performance reviews, tracking supplier compliance with service level agreements (SLAs), key performance indicators (KPIs), and contractual obligations.
• Identify and mitigate commercial and operational risks within supplier agreements.
• Support strategic sourcing events and negotiations by advising on commercial terms, risk allocation, and value protection strategies.

Procurement Process Governance & Policy Compliance

• Ensure all procurement activities align with corporate procurement policies, delegation of authority (DoA), and regulatory requirements.
• Establish and monitor procurement controls, approval workflows, and audit trails to ensure full transparency and accountability.
• Lead regular audits and compliance checks on procurement practices, supplier contracts, and system records.
• Champion a culture of governance, ethics, and value-for-money procurement across the organisation.

Strategic Supplier & Stakeholder Collaboration

• Collaborate with internal stakeholders (Finance, Legal, IT, and business units) to align procurement activities with strategic and operational needs.
• Support supplier onboarding, qualification, and performance management processes to ensure sustainable, compliant, and high-performing supplier relationships.
• Facilitate knowledge-sharing, workshops, and training sessions on procurement policies, systems, and contract management best practices.

Continuous Improvement, Analytics & Reporting

• Define and track procurement KPIs such as contract cycle time, system utilisation rates, compliance scores, and realised savings.
• Analyse procurement spends and supplier performance data to identify trends, risks, and opportunities for cost optimisation.
• Lead continuous improvement initiatives to enhance procurement processes, standardise documentation, and embed best practices across the group.
• Produce regular reports and dashboards for executive leadership, highlighting procurement performance, compliance, and strategic insights.

General Accountabilities

• Uphold company values throughout business practices and utilise sound judgment in decision making.
• Any other additional duties as may be required by management based on needs of the business.

Minimum Required Experience

• A minimum of 7-10 years of progressive experience in procurement, sourcing, or contract management, with at least 3 years in a managerial capacity.
• Proven experience in procurement systems implementation and management (e.g., SAP Ariba, Oracle, Coupa, or similar platforms).
• Strong track record of contract negotiation, and lifecycle management.
• Experience working in complex, multi-business or group environments is highly preferred.