Procurement Officer - ضابط مشتريات

Chartered Institute of Procurement and Supply (CIPS); United Arab Emirates; On-site; AED 120,000 - 160,000; Full time

Job summary

A leading educational institution in the United Arab Emirates is seeking a skilled Procurement Specialist to manage procurement cycles and vendor relationships. This role requires a Bachelor's degree in Business Administration or a related field and 2-4 years of procurement experience, preferably in educational institutions. Strong negotiation skills and proficiency in Oracle Fusion are essential. Candidates should be bilingual in Arabic and English.

Qualifications

• Minimum 2-4 years of experience in procurement, preferably in educational institutions.
• Bilingual in Arabic and English is highly preferred.
• Strong understanding of procurement processes and vendor management.

Responsibilities

• Manage the complete procurement cycle from requisition to order creation.
• Identify reliable suppliers and negotiate pricing and terms.
• Ensure timely procurement of supplies and maintain vendor relationships.

Skills

Communication

Collaboration

Negotiation

Analytical skills

Organizational skills

Attention to detail

Education

Bachelor's degree in Business Administration

Master's degree in a relevant field

Tools

Oracle Fusion

MS Office

Job description

Job Description

Education

• Bachelor's degree in Business Administration, Supply Chain, Procurement, or related discipline.
• Master's degree in the relevant field.

Experience

• Minimum 2-4 years of experience in procurement, preferably in educational institutions or government entities.
• Experience with Oracle Fusion or similar ERP systems is an advantage.
• ERP purchasing module experience required (Oracle preferred).
• Strong understanding of procurement processes, tendering, and vendor management.
• Proficiency in MS Office (Excel, Word, PowerPoint).

Key Responsibilities

Procurement & Sourcing

• Manage the complete procurement cycle, including requisition review, sourcing, quotation comparison, vendor evaluation, and purchase order creation.
• Identify reliable suppliers, negotiate pricing and terms, and establish strong vendor relationships.
• Ensure timely procurement of academic, administrative, and operational supplies.
• Prepare RFQs, RFPs, and tender documents based on university requirements.

Vendor Management

• Maintain an updated and approved vendor database.
• Conduct regular performance evaluations and ensure vendors meet quality and service standards.
• Resolve supplier issues related to delivery, quality, or payment in coordination with concerned departments.

Compliance & Documentation

• Ensure all procurement activities comply with university policies, financial guidelines, and UAE procurement regulations.
• Maintain accurate documentation for audits, approvals, and compliance reporting.
• Ensure transparency and fairness in all tendering and bidding processes.

Purchasing Administration

• Process purchase requisitions and prepare purchase orders in the ERP system (Oracle Fusion preferred).
• Monitor delivery schedules and ensure timely receipt and inspection of goods.
• Coordinate with Finance for invoice verification, payment processing, and budget alignment.

Cost Control & Reporting

• Assist in cost analysis, budgeting, and procurement planning activities.
• Conduct market research and price benchmarking to optimize cost efficiency.
• Generate periodic reports on procurement status, savings, pending requests, and vendor performance.

Other Duties

• Undertake additional responsibilities and special projects as assigned by management.

Soft Skills

• Communication: Clearly explains complex ideas to colleagues and partners.
• Languages: Bilingual in Arabic and English is highly preferred.
• Collaboration: Works effectively with faculty, staff, and external stakeholders.
• Excellent negotiation and communication skills.
• Strong attention to detail and accuracy.
• Ability to work under pressure and manage multiple requests simultaneously.
• Strong analytical, organizational, and problem‑solving skills.
• High level of integrity and professionalism.

Technical Skills

• Strong understanding of procurement processes, tendering, and vendor management.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• ERP purchasing module experience required (Oracle preferred).

Behavioural Competencies

• Integrity: Upholds ethical standards in university service.
• Initiative: Seeks opportunities to improve processes.
• Resilience: Handles challenges and setbacks with a positive attitude.
• Cultural Sensitivity: Respects and values diversity among staff and the community.
• Accountability: Accepts responsibility for decisions and their outcomes.

Leadership Competencies

• Strategic Planning: Develops and implements long‑term goals for the department.
• Team Building: Fosters a positive, collaborative, and high‑performing environment.
• Resource Allocation: Distributes time and budget resources efficiently for optimal outcomes.
• Stakeholder Engagement: Builds strong relationships with university and community partners.