Procurement Officer - ضابط مشتريات

University of Khorfakkan; Al Bihouth; On-site; AED 120,000 - 200,000; Full time

Job summary

A prominent educational institution in the UAE is seeking a Procurement Officer to manage the complete procurement cycle, ensure compliance with regulations, and maintain vendor relationships. The ideal candidate will have a Bachelor's degree, a minimum of 2-4 years of experience in procurement, and proficiency in Oracle Fusion. This role demands excellent negotiation and organizational skills, offering an opportunity to work in a dynamic academic environment.

Qualifications

• Minimum 2-4 years of experience in procurement.
• Experience with Oracle Fusion or similar ERP systems.
• Strong understanding of vendor management.

Responsibilities

• Manage the complete procurement cycle.
• Identify reliable suppliers and negotiate pricing.
• Ensure timely procurement of supplies.

Skills

Strong understanding of procurement processes

Bilingual in Arabic and English

Excellent negotiation skills

Strong analytical skills

Proficiency in MS Office

Education

Bachelor's degree in Business Administration

Master's degree in relevant field

Tools

Oracle Fusion

ERP purchasing module

Job description

Job Description

Education

• Bachelor's degree in Business Administration, Supply Chain, Procurement, or related discipline.
• Master's degree in the relevant field.

Experience

• Minimum 2-4 years of experience in procurement, preferably in educational institutions or government entities.
• Experience with Oracle Fusion or similar ERP systems is an advantage.
• ERP purchasing module experience required (Oracle preferred).
• Strong understanding of procurement processes, tendering, and vendor management.
• Proficiency in MS Office (Excel, Word, PowerPoint).

Key Responsibilities Procurement & Sourcing

• Manage the complete procurement cycle, including requisition review, sourcing, quotation comparison, vendor evaluation, and purchase order creation.
• Identify reliable suppliers, negotiate pricing and terms, and establish strong vendor relationships.
• Ensure timely procurement of academic, administrative, and operational supplies.
• Prepare RFQs, RFPs, and tender documents based on university requirements.

Vendor Management

• Maintain an updated and approved vendor database.
• Conduct regular performance evaluations and ensure vendors meet quality and service standards.
• Resolve supplier issues related to delivery, quality, or payment in coordination with concerned departments.

Compliance & Documentation

• Ensure all procurement activities comply with university policies, financial guidelines, and UAE procurement regulations.
• Maintain accurate documentation for audits, approvals, and compliance reporting.
• Ensure transparency and fairness in all tendering and bidding processes.

Purchasing Administration

• Process purchase requisitions and prepare purchase orders in the ERP system (Oracle Fusion preferred).
• Monitor delivery schedules and ensure timely receipt and inspection of goods.
• Coordinate with Finance for invoice verification, payment processing, and budget alignment.

Cost Control & Reporting

• Assist in cost analysis, budgeting, and procurement planning activities.
• Conduct market research and price benchmarking to optimize cost efficiency.
• Generate periodic reports on procurement status, savings, pending requests, and vendor performance.

Other Duties

• Undertake additional responsibilities and special projects as assigned by management.

Soft Skills

• Communication : Clearly explains complex ideas to colleagues and partners.
• Languages : Bilingual in Arabic and English is highly preferred.
• Collaboration : Works effectively with faculty, staff, and external stakeholders.
• Excellent negotiation and communication skills.
• Strong attention to detail and accuracy.
• Ability to work under pressure and manage multiple requests simultaneously.
• Strong analytical, organizational, and problem‑solving skills.
• High level of integrity and professionalism.

Technical Skills

• Strong understanding of procurement processes, tendering, and vendor management.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• ERP purchasing module experience required (Oracle preferred).

Behavioural Competencies

• Integrity : Upholds ethical standards in university service.
• Initiative : Seeks opportunities to improve processes.
• Resilience : Handles challenges and setbacks with a positive attitude.
• Cultural Sensitivity : Respects and values diversity among staff and the community.
• Accountability : Accepts responsibility for decisions and their outcomes.

Leadership Competencies

• Strategic Planning : Develops and implements long‑term goals for the department.
• Team Building : Fosters a positive, collaborative, and high‑performing environment.
• Resource Allocation : Distributes time and budget resources efficiently for optimal outcomes.
• Stakeholder Engagement : Builds strong relationships with university and community partners.