Procurement Officer

ADNOC Schools – (Education Company inside ADNOC Oil and Gas Group); Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A prominent educational institution in Abu Dhabi is seeking a dedicated Procurement Officer to manage supplier relationships and ensure efficient procurement processes. Candidates should have a bachelor’s degree and 5 years of experience in Purchasing or Procurement, preferably in the educational sector. The role involves negotiating contracts, managing supply chains, and ensuring compliance with purchasing policies. Attractive remuneration including medical cover and accommodation is offered, making this an excellent opportunity for professionals looking to shape the future of education in the UAE.

Benefits

Attractive remuneration package

Medical cover

Furnished accommodation

Free child school places

Professional development opportunities

Qualifications

• 5 years of experience in Purchasing/Procurement, preferably in the Education Sector.
• Knowledge of purchasing/procurement concepts, processes, and trends.
• Strategic procurement practices expertise.

Responsibilities

• Managing and controlling all company’s external suppliers.
• Establish strategic relationships with key suppliers.
• Ensure timely procurement of goods and services.

Skills

Knowledge of modern purchasing methods

Knowledge of data analytics

Working experience in ERP environment

Education

Bachelor degree

Tools

ERP Platforms (Oracle, SAP, Tejari)

Job description

Job Description

ADNOC Schools are currently seeking a Procurement Officer for an immediate start. The current vacancy is based in ADNOC School, Sas Al Nakhl, Abu Dhabi.

ADNOC Schools are Massachusetts State Curriculum schools in superb facilities in Abu Dhabi City and the Western Region of Abu Dhabi Emirate.

The Massachusetts Curriculum is one of the most highly regarded and successful curricula in the United States, with close links to prestigious higher education institutions such as Harvard University and the Massachusetts Institute of Technology. Graduates of ADNOC Schools receive the US High School Diploma - the standard entry qualification for US colleges and universities.

This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi’s leading school group.

The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.

Being a member of the procurement team, you will be responsible of ensuring that schools requirements are fulfilled for excellent delivery of education to all of our students across all groups of schools.

You should be dynamic and able to resolve problems, while maintaining complete compliance to corporate governance. Proper planning, excellent time management, and knowledge of the education supplier base are essential qualities we look for in our team members.

Responsibilities

Main Duties:

• Managing and controlling all the company’s external suppliers with particular emphasis on the commercial terms and conditions of each purchase.


• Ensure goods and services are bought at the most competitive price and delivered on time.


• Establish strategic relationships with key suppliers who are aligned with the company’s needs.


• Identify new suppliers, agree terms and negotiate supply agreements where appropriate, including discount structures and volume rebates.


• Foster close working relationships with associated departments e.g. Education, Finance, IT, and Operations.


• Responsible to ensure that all items related to schools are procured in a timely manner, in line with the purchasing policy. Responsible for following up with both the vendor and the school to ensure that all the requested items have been delivered by the vendor and received in full by the school.


• Responsible for the implementation of a number of framework agreements. Upon implementation, continuously monitor the services offered by the vendor, assessing the vendor’s performance and helping to troubleshoot any problematic areas that arise.


• Responsible for tendering key specialist areas, ensuring that they have effectively captured the organization’s requirement, established competitive rates and commercial terms in line with each individual school’s requirements.


• Negotiate contracts for the procurement of goods and services from approved suppliers. Establish strategies to improve supply chain, solve shortage issues and strengthen supplier relationships


• Plan, schedule, monitor the delivery of goods and services to our schools


• In-depth knowledge of ERP Platforms (Oracle, SAP, Tejari)


• Prepare and raise purchase orders and order schedules


• Expedite orders as necessary. Identify actual and potential delivery problems and take proactive steps to inform appropriate personnel


• Perform supplier audits, supplier selection and ongoing rating in tandem with End User Departments


• Undertake additional duties as required by the Line Manager as appropriate

Specific Duties:

• Continually assess market conditions which may affect procurement and recommend procurement management strategy changes


• Control, manage and process incoming freight and logistics


• Develop and maintain an effective vendor database in order to procure various services, equipment, materials, and supplies


• Obtain competitive price quotes through the preparation and implementation of formal request for quotation.


• Negotiate procurement details with vendors; provides and coordinate product and service trial periods or demonstrations as required; recommend the most appropriate and cost effective alternatives, maintain current knowledge of new products and services.


• Assists departments in the evaluation of goods and services as needed; insure that customers’ expectations and requirements are met; resolve conflicts concerning materials or services at the department and vendor levels; coordinate delivery and installation; confirm with customer that all products are received in condition consistent with original request or bid; keep in constant contact with appropriate personnel to insure satisfactory operations; review warranties; coordinate returns and/or repairs of products


• Evaluate and monitor department purchase requisitions for proper authorization, specifications, and legal compliance; take responsibility for procuring appropriate items or services; create and reviews purchase orders; research and resolve receiving and accounts payable issues; input, edit, and retrieve purchasing data; disburse and maintain files related to purchase orders and purchasing; maintain other department files including those pertaining to vendors, bids, quotes, and other correspondence.

Qualifications

Requirements:

Minimum Qualifications:

• Bachelor degree

Minimum Experience:

• 5 years of experience in Purchasing / Procurement (Education Sector preferred)

Job Specific Knowledge & Skills:

• Knowledge of modern purchasing methods, strategic procurement practices, and data analytics


• Working experience in ERP environment


• Knowledge of purchasing / procurement concepts, processes, activities and trends.

Application:

A cover letter and CV including details of two referees should be submitted.

WHAT WE OFFER

We offer an attractive remuneration package including medical cover, flights, furnished accommodation, and free child school places. Our future-focused learning model includes both students and staff and so we place a special emphasis on professional development, coaching, and training. Successful candidates will have access to a wide network of professionals and opportunities to lead and contribute to training others as well as developing themselves.

As much as we would be delighted to entertain all applicants, due to the high volume of applications and robust selection process, only shortlisted applicants will be contacted within 10 business days.

Aldar Education and ADNOC Schools are committed to safeguarding children and young people, and any offer of appointment will be subject to any relevant medical checks and clearance from appropriate safeguarding authorities.