Personal Assistant to General Manager

Minor International; Ras Al Khaimah; On-site; AED 200,000 - 300,000; Full time

Job summary

A leading hospitality company in Ras al-Khaimah is seeking an experienced Executive Assistant to support the General Manager. Responsibilities include organizing appointments, taking meeting notes, and coordinating with departments. The ideal candidate should have a Bachelor's degree, at least 5 years of experience, and proficiency in MS Office. This is a full-time position with no remote work options.

Qualifications

• At least 5 years experience in executive secretarial work with multinational companies.
• Effective telephone communication skills and above average proficiency in MS Office applications.
• Above average fluency in English (written and spoken).

Responsibilities

• Supporting the General Manager with day-to-day operations.
• Organizing appointments and taking meeting notes.
• Making travel arrangements for the leadership team.
• Coordinating with other departments to meet their targets.
• Preparing time sheets and keeping leave records.
• Handling incoming calls and dispatching mail.

Skills

Organizational skills

Communication skills

Multi-tasking

Proficiency in MS Office

Fluency in English

Education

Bachelor's Degree

Job description

You will be supporting the General Manager with the day-to-day operations with effective administrative and secretarial work. A brilliant multi-tasker your tasks include but are not limited to organising appointments taking meeting notes making travel arrangements and providing any other assistance required by the hotels leadership team. You will work and coordinate with other departments to ensure that they meet their targets and goals.

• Coordinate and monitor all appointments meetings and trainings to ensure that schedules are logged traced and remind all concerns. Set up filing system and update index of files and form regularly also label all files and folders alphabetically.
• Preparing time sheets and keeping leave record for all Leadership Team.
• Take minutes check correctness and presentation before distributing and filing according to the supervisors discretion.
• Handling the incoming calls and information obtaining all relevant information and passing on to appropriate personnel.
• Dispatch the mailings with appropriate contents letters envelopes etc.
• Ensure that monthly critique and month end reports are finished on a timely basis
• Work and coordinate with other departments to ensure that the responsible job of the department meets target and goals

Qualifications

• At least Bachelors Degree in any field.
• At least 5 years experience in executive secretarial work with multinational companies.
• Effective telephone communication skills and above average proficiency in MS Office applications such as Word Powerpoint and Excel.
• Above average fluency in English (written and spoken).

Remote Work

No

Employment Type

Full-time