Personal Assistant (PA)

A Professional Public Accounting, Audit, Tax, And Advisory Firm; United Arab Emirates; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading professional services firm in the United Arab Emirates is seeking a competent Personal Assistant to provide personalized support to the Managing Partner. This role involves managing schedules, handling correspondence, and coordinating travel arrangements. The ideal candidate has strong organizational and communication skills, proficiency in Microsoft Office, and is enthusiastic about their contributions. An accounting or auditing background is a plus, along with knowledge of social media and website maintenance.

Qualifications

• Strong writing and reporting skills are essential for this role.
• Proven ability in supply management, scheduling meetings, and maintaining organization.
• Proficiency in Microsoft Office and presentation skills required.

Responsibilities

• Act as the point of contact between executives and clients.
• Maintain executive's appointment schedule and arrange meetings.
• Handle travel arrangements and keep information confidential.

Skills

Writing Skills

Reporting Skills

Supply Management

Scheduling

Microsoft Office Skills

Organization

Time Management

Presentation Skills

Equipment Maintenance

Travel Logistics

Verbal Communication

Job description

We are looking for a competent Personal Assistant to provide personalized professional, logistical and administrative support in a well‑organized and timely manner. You will work on a one-to-one basis with the Managing Partner on a variety of tasks related to executive’s working life and communication. Enhances executive's effectiveness by providing information management support; representing the executive to others.

Responsibilities

• Act as the point of contact between the executives and internal/external clients
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Handle requests and queries appropriately
• Maintain diary, arrange meetings and appointments and provide reminders
• Make travel arrangements
• Take dictation and minutes and accurately enter data
• Monitor office supplies and research advantageous deals or suppliers
• Produce reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Represents the executive by attending meetings with the executive, or in the executive's absence; taking minutes of meetings, speaking for the executive
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
• Maintains customer confidence and protects operations by keeping information confidential
• Completes projects by assigning work to clerical staff; following up on results
• Prepares reports by collecting and analyzing information
• Secures information by completing database backups
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Contributes to team effort by accomplishing related results as needed
• Records and bookkeeping

Key Skills and Qualifications

• Writing Skills
• Reporting Skills
• Supply Management
• Scheduling
• Microsoft Office Skills
• Organization
• Time Management
• Presentation Skills
• Equipment Maintenance
• Travel Logistics
• Verbal Communication
• Enthusiastic, hard working, positive, excited on your role and contributions
• Finance and accounting or auditing background would be an advantageous, as well as Social media and website maintenance knowledge