Personal Assistant for Manager Director

STAR SERVICES LLC; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading services company in Abu Dhabi is seeking an Executive Assistant to support their Managing Director. The ideal candidate will manage the MD's calendar, coordinate travel, and ensure effective communication with stakeholders. Required qualifications include a Bachelor's degree in business administration, fluency in Arabic and English, and a minimum of 2 years experience supporting C-level executives. Strong organizational and communication skills are essential. This role offers the opportunity to thrive in a fast-paced environment.

Qualifications

• Minimum of 2-10 years of experience as an executive assistant, preferably supporting C-level or Director-level executives.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Professional demeanor and polished appearance.

Responsibilities

• Manage the Managing Director's calendar, including scheduling meetings, appointments, and travel arrangements.
• Act as the primary point of contact for the MD, screening calls, emails, and visitors.
• Prepare and edit correspondence, reports, and presentations for the MD.

Skills

Organizational skills

Discretion

Communication skills

Time management

Problem-solving skills

Education

Bachelor's degree in business administration or related field

Fluent in Arabic and English

Tools

Microsoft Office Suite

Job description

About the job Personal Assistant for Manager Director

We are seeking a highly competent and professional Executive Assistant to provide comprehensive support to our Managing Director. The ideal candidate will be responsible for managing the MD's complex schedule, facilitating communication with key stakeholders, and ensuring the smooth running of the MD's office. This role requires exceptional organizational skills, discretion, and the ability to work effectively in a fast-paced, high-pressure environment.

Job Description

• Manage the Managing Director's calendar, including scheduling meetings, appointments, and travel arrangements.
• Act as the primary point of contact for the MD, screening calls, emails, and visitors.
• Prepare and edit correspondence, reports, and presentations for the MD.
• Organize and maintain digital and physical filing systems for the MD's office.
• Coordinate complex travel itineraries, including international trips, ensuring all necessary documents and arrangements are in place.
• Plan and organize high-level meetings, board meetings, and corporate events.
• Take minutes during meetings and distribute them as required.
• Liaise with internal departments, external clients, and partners on behalf of the MD.
• Handle confidential and sensitive information with the utmost discretion.
• Manage expense reports and process invoices related to the MD's activities.
• Conduct research and prepare briefing materials for the MD's meetings and presentations.

Educational and Technical Qualifications

• Bachelor's degree in business administration, Communications, or a related field.
• Arabic and English Speaker.
• Minimum of 2-10 years of experience as an executive assistant, preferably supporting C-level or Director-level executives.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills, with the ability to interact professionally with high-level executives and stakeholders.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Demonstrated ability to handle confidential information with discretion.
• Excellent problem-solving skills and ability to work independently.
• Flexibility to work extended hours when required, including occasional weekends.
• Strong attention to detail and ability to multitask effectively.
• Professional demeanor and polished appearance.