Personal Assistant (Dubai / Relocation)

Hyphen Connect; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A prominent company in Dubai is seeking an Executive Assistant to manage the executive's daily agenda, plan travel arrangements, and handle communications efficiently. The ideal candidate should have strong execution skills, excellent interpersonal abilities, and the capacity to manage urgent tasks and high-pressure environments. This role offers the opportunity to work closely with the executive and maintain important professional relationships.

Qualifications

• Independent and strong-minded, able to work efficiently in high-pressure environments.
• Flexibility to manage ad-hoc requests and handle urgent tasks.

Responsibilities

• Manage the executive’s daily agenda ensuring smooth scheduling.
• Plan and coordinate all travel-related matters for the executive.
• Assist with handling documents, drafting correspondence, and preparing reports.
• Oversee personal matters including property management and vehicle maintenance.
• Handle communication with external parties on behalf of the executive.
• Respond quickly to unexpected situations providing practical solutions.

Skills

Strong execution skills

Excellent communication and interpersonal skills

Adaptability

Problem-solving abilities

Job description

Responsibilities

• Manage the executive’s daily agenda, including meetings, business activities, social engagements, and personal matters, ensuring smooth and efficient scheduling.
• Plan and coordinate all travel-related matters such as flights, hotels, transportation, and itinerary to ensure seamless and comfortable travel experiences.
• Assist with handling various documents and emails, drafting correspondence, preparing reports and presentation materials, and attending meetings as needed to take notes.
• Oversee and coordinate personal matters such as property management, vehicle maintenance, personal shopping, and social activities.
• Handle communication with external parties and maintain important professional and personal relationships on behalf of the executive.
• Respond quickly and effectively to unexpected situations, providing practical solutions to ensure the executive’s work and personal life remain uninterrupted.
• Flexibly manage and complete various ad-hoc requests, addressing both personal and business needs as they arise.

Qualifications

• Independent and strong-minded, able to perform efficiently and maintain high productivity in high-pressure environments.
• Possesses strong execution skills, adaptability, and excellent problem-solving abilities.
• Demonstrates excellent communication and interpersonal skills, capable of interacting effectively with individuals at all levels.
• Able to accept occasional overtime and handle urgent or unexpected tasks when required.