Personal Assistant

MILELE MOTORS FZE; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A luxury services company in Dubai is seeking an experienced Personal Assistant to support a UHNWI CEO in managing personal affairs with precision. The role involves overseeing household staff, arranging luxury travel, and managing personal schedules. Ideal candidates have 5+ years in elite environments and exceptional communication skills. Strong organizational abilities and a service-oriented mindset are essential. This role demands discretion and flexibility with availability for after-hours and urgent international travel.

Qualifications

• 5 years as a Personal Assistant to a UHNWI, HNW family, or royal household.
• Proven ability to manage luxury lifestyle operations and complex household structures.
• Experience coordinating across multiple time zones and residences.

Responsibilities

• Lead and coordinate household staff and manage property maintenance.
• Arrange personal and family travel along with executing VIP-level events.
• Maintain the CEO's personal and family calendar while coordinating appointments.

Skills

Exceptional English communication skills

Service Mindset

Ability to manage shifting priorities

Tools

Microsoft Office

Job description

Role Summary

We are seeking a world-class Personal Assistant to support a UHNWI CEO/Founder in managing private affairs, household operations, and lifestyle priorities with flawless precision. This is a high‑trust, high‑discretion role requiring impeccable organizational skills, anticipatory service, and the ability to integrate seamlessly with the CEO's corporate Executive Assistant to ensure personal and business commitments run in parallel without conflict.

The ideal candidate has a proven record in elite multi‑property international environments, understands the standards of royal households and luxury service, and thrives under the pace and expectations of a global business leader.

Key Responsibilities

1. Household & Lifestyle Management

• Lead and coordinate household staff, including scheduling, performance oversight, and payroll administration.
• Manage property maintenance, renovations, and vendor relationships across multiple residences.
• Oversee wardrobe management, personal shopping, and special orders for the CEO and family.

2. Personal Travel & Events

• Arrange personal and family travel: private aviation, yacht charters, luxury accommodations, visa arrangements, and contingency planning.
• Plan and execute family gatherings, private functions, and VIP‑level events.
• Ensure seamless alignment between personal and corporate travel schedules.

3. Family & Personal Scheduling

• Maintain and manage the CEO's personal and family calendar, fully integrated with the corporate EAs schedule.
• Coordinate health check‑ups, family commitments, and private appointments.
• Liaise with schools, doctors, private clubs, and service providers.

4. Errands & Elite Concierge

• Handle bespoke requests, gifting, reservations, and luxury service arrangements.
• Manage personal accounts, memberships, and subscriptions.
• Secure priority access to high‑demand venues, events, and services.

5. Confidential Administration

• Handle personal legal documents, private investments, insurance, and sensitive correspondence.
• Manage documentation for property assets and family affairs.
• Maintain absolute discretion, supported by a signed NDA and thorough background check.

Professional Standards

• Availability: Flexible for after‑hours and weekend requirements; readiness for urgent international travel.
• Confidentiality: Zero tolerance for breaches; candidates must have verifiable discretion in prior roles.
• Presentation: High grooming standards and professional appearance at all times.
• Service Mindset: Anticipatory, solutions‑oriented, and unflappable under pressure.
• Organization: Ability to manage shifting priorities with speed, accuracy, and calm execution.

Qualifications Must Have

• 5 years as a Personal Assistant to a UHNWI, HNW family, or royal household (corporate‑only assistants will not be considered).
• Proven ability to manage luxury lifestyle operations and complex household structures.
• Experience coordinating across multiple time zones and residences.
• Exceptional English communication skills.
• Advanced proficiency in Microsoft Office; experience with household/staff management systems preferred.

Differentiators

• Experience liaising between personal and corporate offices.
• Familiarity with Dubai and GCC service networks.
• Established relationships with luxury service providers and event planners.
• Demonstrated crisis management ability for last‑minute changes or emergencies.