Personal Assistant

RecruitMe Plus; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading recruitment firm in Dubai is seeking a highly organized Personal Assistant to support the CEO. The role combines executive assistance with project coordination, digital publishing, and public relations management. Candidates should have at least 5 years of experience as a PA to C-level executives and strong skills in communication and organization. This position offers a dynamic work environment where personal and professional priorities are balanced.

Qualifications

• Minimum 5 years experience as a PA or executive assistant to C-level executives.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Manage complex calendar including business and personal commitments.
• Assist CEO on development projects and track milestones.
• Plan and produce a monthly digital magazine for Ambassadors.

Skills

Organizational skills

Time-management skills

Written and verbal communication

Digital publishing platforms

PR or communications background

Tech-savvy

Education

Bachelor's degree in Business Administration or Communications

Tools

Mailchimp

InDesign

WordPress

MS Office

Google Workspace

Asana

Trello

Job description

Role Overview

Our client is seeking a highly organized proactive and discreet Personal Assistant to support the CEO in her multifaceted roles as a company leader developer mother and investor. This role combines traditional executive assistance with project coordination digital publishing PR management and image stewardship.

Key Responsibilities

1. Executive & Administrative Support

• Manage the CEOs complex calendar (business meetings investor calls family commitments travel arrangements).
• Coordinate domestic and international travel logistics including visas flights accommodation and itineraries.
• Screen and prioritize incoming communications (email phone messaging apps) drafting responses or briefings as needed.
• Prepare meeting agendas presentations and follow-up action items.

2. Project & Stakeholder Coordination

• Assist CEO on development projects: track milestones liaise with technical teams update project dashboards.
• Support CEOs investor activities: schedule financial reviews prepare investment summaries coordinate due-diligence materials.

3. Ambassadors & Digital Magazine

• Plan produce and distribute a monthly digital magazine for the companys Ambassadors.
• Curate news success stories industry insights and program updates.
• Liaise with content contributors designers and the CEO for final approval.
• Maintain an up-to-date Ambassadors database and communication calendar.
• Solicit feedback and engagement metrics; refine content strategy accordingly.

4. Public Relations & Image Management

• Develop and execute PR initiatives with existing companys Ambassadors.
• Draft press releases social media posts and ambassador spotlights on behalf of the CEO.
• Coordinate interviews testimonials and case-study publications.
• Ensure the CEOs professional profiles (LinkedIn website bio media kit) are current cohesive and aligned with the companys brand.
• Monitor media coverage and industry trends; propose proactive outreach opportunities.

5. Personal & Family Support

• Assist with personal tasks and household coordination as needed (appointments family events childrens schedules ages 17 & 19).
• Serve as a gatekeeper balancing professional and personal priorities to maximize the CEOs productivity and work-life integration.

Qualifications & Skills

• Minimum 5 years experience as a PA or executive assistant to C-level executives.
• Exceptional organizational and time-management skills; proven ability to juggle multiple priorities.
• Excellent written and verbal communication; strong editorial judgment.
• Experience with digital publishing platforms (e.g. Mailchimp InDesign WordPress) and basic graphic-design oversight.
• PR or communications background with media-relations experience preferred.
• High discretion integrity and respect for confidentiality.
• Tech-savvy : MS Office Google Workspace project-management tools (Asana / Trello) CRM systems.
• Self-starter mindset adaptable with a positive can-do attitude.
• Bachelors degree (Business Administration Communications or related field) is preferred.