Personal Assistant

Findr DXB ( Dream Jobs HR Consultant LLC); Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

A prestigious consulting firm in Dubai is looking for an experienced Executive Secretary cum Personal Assistant to provide comprehensive support to the Chairman of a high-net-worth family. The ideal candidate will manage complex schedules, coordinate international travel, and handle sensitive information with discretion. Strong organizational skills, experience in a similar role, and proficiency in Microsoft Office are essential. This role offers a competitive salary and opportunities for career growth in a professional environment.

Benefits

Competitive salary and benefits package

Career growth opportunities

Exposure to international projects

Qualifications

• 3–5 years of experience as an Executive Secretary or Personal Assistant.
• Experience supporting senior executives or high-net-worth individuals is preferred.
• Proficiency in Microsoft Office applications.

Responsibilities

• Manage complex calendars and appointments.
• Coordinate international and domestic travel.
• Oversee household staff and vendors.

Skills

Organizational skills

Multitasking

Time-management

Communication skills

Discretion

Microsoft Office

Travel coordination

Education

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Job Title: Executive Secretary cum Personal Assistant

Job Type: Full-Time

Role Summary

We are seeking a highly organized, discreet, and professional Executive Secretary cum Personal Assistant to provide comprehensive executive and personal support to the Chairman of a high-net-worth family. This is a trusted, long-term role requiring exceptional attention to detail, confidentiality, and the ability to manage complex schedules, international coordination, and diverse personal and household responsibilities.

Key Responsibilities

• Manage complex calendars, appointments, and meetings across multiple time zones
• Coordinate meetings, events, and engagements
• Prepare documents, presentations, and reports
• Handle professional correspondence and screen calls and inquiries
• Maintain organized filing systems and records

Personal Assistance

• Coordinate international and domestic travel, including flights, visas, accommodation, and itineraries
• Manage personal appointments, reservations, errands, and special requests
• Assist with shopping, gift selection, and event coordination
• Support personal and confidential projects as required

Household & Lifestyle Management

• Coordinate household staff and external vendors
• Oversee schedules, maintenance, and service arrangements
• Assist in planning and managing household and private events
• Track and manage household-related expenses

Global Coordination

• Liaise with international contacts and stakeholders
• Manage schedules and communications across global time zones
• Support international events and engagements

Confidentiality & Professionalism

• Handle highly sensitive information with absolute discretion
• Maintain professionalism and uphold family values at all times

Qualifications & Skills

• 3–5 years of proven experience as an Executive Secretary or Personal Assistant
• Prior experience supporting senior executives or high-net-worth individuals preferred
• Exceptional organizational, multitasking, and time-management skills
• Excellent written and verbal communication skills in English
• Strong business writing and professional communication abilities
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to work independently, proactively, and under pressure
• High level of discretion, integrity, and confidentiality
• Experience coordinating international travel
• Bachelor’s degree preferred

Preferred / Additional Skills

• Experience in a family office or private household environment
• Familiarity with household management responsibilities
• Multilingual abilities
• Experience with private or luxury travel arrangements
• Background exposure to premium or luxury industries

Company Culture & Values

We value integrity, discretion, excellence, collaboration, respect, and continuous growth. This role offers a supportive and professional environment with exposure to high-level projects and global experiences.

Benefits

• Competitive salary and benefits package
• Opportunity to work closely with senior leadership
• Exposure to international projects and exclusive events
• Supportive and professional work environment
• Career growth and long-term progression opportunities
• Potential international travel