Paralegal, Corporate Governance

TA’ZIZ; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

TA’ZIZ is seeking a Paralegal, Corporate Governance to support the Corporate Governance team in administering TA’ZIZ’s governance framework and related documents. The role covers governance records, regulatory filings, board materials, and stakeholder coordination while also assisting with broader departmental administration and budget tracking.

The ideal candidate has 3–6 years in legal/governance, a law-related degree, and a solid command of English; Arabic fluency is an advantage.

Qualifications

• Bachelor's degree in law, Legal Studies, Business Administration, Corporate Governance, or a related field from a reputable university.
• Professional certification in corporate governance, compliance, company secretarial practice, or legal administration is an advantage.

Responsibilities

• Assist in maintaining TA’ZIZ's corporate governance framework, governance documents, registers, templates, and related records.
• Support preparation, formatting, filing, and distribution of governance policies, procedures, delegations, resolutions, charters, and related documentation.
• Track governance-related compliance requirements, filing deadlines, action items, approvals, and status updates.

Skills

English proficiency

Arabic proficiency

Education

Bachelor's degree in law or related

Job description

The Paralegal, Corporate Governance supports the Corporate Governance team in the administration, coordination, and maintenance of TA'ZIZ's corporate governance framework and related documentation. The role assists in board and shareholder processes, corporate records management, regulatory filings, governance documentation, and stakeholder coordination. The position helps ensure governance activities are properly documented, deadlines are tracked, and records are maintained in line with applicable requirements and internal standards. While primarily a governance role, the position is not exclusive to governance and also supports broader departmental administration, including tracking of budgets, external legal fees, and engagements with external counsel, document management, internal audit follow-up, maintenance of the departmental risk register, and coordination with the Finance team.

KEY ACCOUNTABILITIES:

Corporate Governance Documentation and Administration

• Assist in maintaining TA'ZIZ's corporate governance framework, governance documents, registers, templates, and related records in line with applicable requirements and internal standards
• Support the preparation, formatting, filing, and controlled distribution of governance policies, procedures, delegations, resolutions, charters, and related documentation

Compliance Monitoring and Records Support

• Track governance-related compliance requirements, filing deadlines, action items, approvals, and status updates, escalating overdue or high-priority matters as required
• Maintain accurate records and supporting documentation to evidence compliance with approved governance processes, policies, and regulatory obligations

Board and Shareholder Support

• Support the preparation and organization of board, shareholder, and committee meeting materials, including agendas, resolutions, packs, minutes, and action trackers
• Coordinate with internal and external stakeholders to obtain required information, documentation, signatures, and approvals for governance-related matters
• Assist with record keeping in respect of governance, including board and committee minutes, resolutions, decision logs, and registers of decisions and approvals for TA’ZIZ and its group companies
• Assist with liaising with ADNOC to obtain the shareholder approvals required for approval matters, projects, and transactions, and help track the status of approval requests

Corporate Records and Regulatory Filings

• Maintain statutory registers, corporate records, entity information, powers of attorney, authorizations, and related governance documentation for TA'ZIZ and relevant entities
• Assist in preparing and submitting corporate and regulatory filings, monitoring filing deadlines, and maintaining evidence of submission and completion
• Assist with entity management for both ADGM and Abu Dhabi onshore group companies, including preparing regulatory filings and reports and keeping statutory registers and entity information up to date

Legal Documentation and Research Support

• Draft, format, review, and organize standard governance correspondence, resolutions, extracts, certificates, approvals, and other legal or corporate documents under supervision
• Conduct basic legal, regulatory, governance, and company secretarial research, and summarize findings for review by the Corporate Governance team

Stakeholder Engagement

• Liaise with internal departments, shareholders, external counsel, auditors, regulators, and service providers to support timely completion of governance documentation and requests
• Represent the TA’ZIZ Legal, Governance and Compliance (LGC) function in various task forces, events, and committees, as delegated
• Support continuous improvement of governance administration, document control, records management, and tracking tools to enhance efficiency, transparency, and audit-readiness
• Adopt and contribute to AI and digital initiatives at governance level, including a board management system, AI-assisted drafting of resolutions and minutes, and entity management tools

Departmental Administration and Support

• Track the department’s budget, external legal fees, and engagements with external legal counsel, and liaise with the Finance team in respect of payment of suppliers and external counsel
• Support document management for the department, including maintaining and organizing executed contracts and other key legal and governance documents
• Track progress with clearing internal audit findings and maintain the departmental risk register
• Assist with submitting correspondence through the internal e-correspondence system
• Assist with the appointment of external lawyers and experts and with the assessment of the performance of external lawyers and experts

QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS:

• Bachelor's degree in law, Legal Studies, Business Administration, Corporate Governance, or a related field from a reputable university
• Professional certification in corporate governance, compliance, company secretarial practice, or legal administration is an advantage

Minimum Experience & Knowledge & Skills

• At least 3-6 years of experience in a legal, governance, company secretarial, compliance, or paralegal role
• Experience supporting board, committee, shareholder, corporate governance, or regulatory filing activities is preferred
• Good knowledge of corporate governance documentation, records management, regulatory filing requirements, and legal administration processes within a corporate setting
• Excellent written and spoken English communication skills; Arabic fluency is an advantage
• Strong attention to detail, organization, follow-up, document management, and stakeholder coordination skills
• Ability to handle confidential information, work under supervision, and coordinate with cross-functional stakeholders in a professional manner

Professional Certifications

• Professional certification in Corporate Governance, Compliance, Company Secretarial Practice, or a related field preferred

Additional certifications or qualifications in legal administration, records management, or regulatory compliance are beneficial

WorK Condition:

Physical Effort

• Minimal, involving sitting, walking, standing and computer operations