Operations and Inventory Coordinator

Subko Specialty Coffee Roasters, Bakehouse and Fine Cacao; Dubai; On-site; AED 30,000 - 40,000; Full time

Job summary

A leading specialty coffee and fine cacao company in Dubai is looking for a detail-oriented individual to support inventory management and basic accounting. The role involves monitoring stock levels, coordinating with vendors, and maintaining digital records using Zoho. Candidates should possess a basic understanding of accounting principles, experience in inventory management, and excellent communication skills. Previous experience in hospitality or retail is preferred. Join a proactive team dedicated to operational excellence.

Qualifications

• Basic accounting or bookkeeping knowledge (not a full accountant role).
• Strong experience with inventory and stock management.
• Hands-on experience with Zoho for data entry and stock management.

Responsibilities

• Monitor and manage inventory for kitchen, store, and warehouse operations.
• Assist with basic bookkeeping and data entry tasks.
• Coordinate with vendors for procurement and orders.
• Support warehouse operations and ensure proper documentation.

Skills

Basic accounting knowledge

Inventory management

Attention to detail

Effective communication

Proactive mindset

Tools

Zoho

Job description

We are seeking a proactive and detail-oriented Individual with a basic accounting background to support inventory management, bookkeeping, procurement, and vendor coordination. This role bridges finance, warehouse operations, and kitchen/store requirements, ensuring accurate stock control, smooth procurement processes, and reliable data management using Zoho.

Inventory & Stock Management

• Monitor and manage inventory for kitchen, store, and warehouse operations
• Track stock movement, consumption, wastage, and replenishment levels
• Conduct regular stock counts and reconciliations
• Maintain accurate inventory records in Zoho

Bookkeeping & Accounting Support

• Assist with basic bookkeeping and data entry
• Record invoices, purchase entries, and expense documentation
• Support accounts-related tasks without being a full accounting role
• Ensure records are accurate, updated, and audit-ready

Procurement & Vendor Coordination

• Coordinate with vendors for pricing, orders, deliveries, and follow-ups
• Raise purchase orders and track delivery timelines
• Support procurement planning based on stock levels and operational needs
• Maintain vendor records and documentation

Warehouse & Operations Support

• Support warehouse operations from a stock and data perspective
• Ensure proper documentation for inward and outward stock movement
• Work closely with kitchen and store teams to align stock availability
• Identify gaps, inefficiencies, and proactively suggest improvements

Systems & Reporting

• Use Zoho for inventory, procurement, and data entry tasks
• Generate basic reports related to stock, purchases, and usage
• Maintain accurate and organized digital records

Requirements & Skills

• Basic accounting or bookkeeping knowledge (not a full accountant role)
• Strong experience with inventory and stock management

Hands-on Experience With Zoho (Inventory / Books Preferred)

• Data entry accuracy and attention to detail
• Understanding of warehouse operations and procurement workflows
• Ability to communicate effectively with vendors and internal teams
• Proactive, organized, and solution-oriented mindset

Preferred Experience

• Experience in hospitality, F&B, retail, or manufacturing environments

Exposure To Kitchen/store Inventory Management (Preferred)

• Prior procurement or supply chain coordination experience