Operations Coordinator

Staavo Consulting; Dubai; On-site; AED 80,000 - 120,000; Full time

Job summary

A dynamic consulting firm in Dubai is seeking an Operations & Admin Coordinator to manage daily tasks across various ventures. This role requires strong organizational skills, attention to detail, and proficiency in office software. Candidates should have a Bachelor's degree in Business Administration or a related field. Experience with project management tools is preferred. The job offers a hands-on opportunity to work closely with the founder and make a meaningful impact on business growth.

Qualifications

• Strong proficiency in office software.
• Ability to manage multiple tasks and priorities simultaneously.
• Self-motivated and able to work independently.

Responsibilities

• Coordinate uploads and content management on the platform.
• Manage calendars, schedules, and meeting coordination.
• Process client onboarding documentation.
• Create and maintain standard operating procedures.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Education

Bachelor's degree in Business Administration or related field

Tools

Notion

Trello

Asana

Monday.com

WordPress

Job description

The Role

We're seeking a highly organized, detail-oriented Operations & Admin Coordinator to manage day-to-day administrative and operational tasks across our portfolio of ventures. This role is ideal for someone who thrives in a fast-paced startup environment and enjoys wearing multiple hats.

You’ll work directly with the founder to ensure smooth operations across consulting projects, education platform administration, client management, and business processes. This is a hands‑on role where your organizational skills will directly impact business growth.

Key Responsibilities

Platform Operations

• Coordinate uploads and content management on the platform
• Manage partner communications and scheduling
• Process registrations and onboarding
• Handle inquiries and basic support requests
• Maintain platform documentation and user guides

Business Administration

• Manage calendars, schedules, and meeting coordination across multiple ventures
• Organize and maintain digital files, documents, and databases
• Handle email correspondence and communications

Client Operations

• Process client onboarding documentation
• Maintain client databases and contact information
• Coordinate project timelines and deliverables
• Handle basic customer support and escalated complex issues
• Manage backend data entry if required

General Operations

• Create and maintain standard operating procedures
• Track tasks and projects using project management tools
• Coordinate with team members and interns
• Conduct research and prepare reports as needed
• Identify process improvements and efficiency opportunities

Skills

Essential

• Bachelor's degree in Business Administration, Management, or related field (recent graduates welcome)
• Strong proficiency in office software
• Excellent written and verbal communication skills in English
• Highly organized with exceptional attention to detail
• Ability to manage multiple tasks and priorities simultaneously
• Self‑motivated and able to work independently with minimal supervision
• Quick learner, comfortable with new technologies and platforms

Preferred

• Experience with project management tools (Notion, Trello, Asana, Monday.com)
• Familiarity with WordPress, CMS platforms, or education technology
• Basic understanding of digital marketing or online business operations
• Previous internship or experience in startup environments
• Proficiency in additional languages (Arabic, Hindi, or others)