Operation Officer (Business Set Up)

HBS Group; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading business services firm in Dubai is seeking an experienced administrative professional to facilitate business setup processes. The ideal candidate will prepare and file various documents, manage client interactions, and ensure compliance with UAE regulations. Strong organizational skills, attention to detail, and the ability to professionally liaise with government authorities are essential for success in this role. This position offers opportunities for professional growth and contributes to helping international businesses thrive in Dubai.

Benefits

Collaborative work environment

Training and development opportunities

Opportunity to help international businesses

Qualifications

• Proven experience in administrative roles, preferably in business setup or company formation.
• Strong knowledge of UAE regulations for business licensing and visa procedures.
• Proficiency in drafting legal documents with attention to detail.

Responsibilities

• Prepare and file documents for business setup processes.
• Handle application submissions with government authorities.
• Monitor application statuses for timely processing.
• Manage a database of client documents accurately.
• Act as point of contact between clients and consultants.
• Coordinate with government departments for compliance.
• Attend in-person visits to ensure smooth approval flow.

Skills

Experience in administrative roles

Knowledge of UAE business regulations

Proficiency in drafting legal documents

Excellent organizational skills

Strong communication skills in English

Job description

Your Role

Prepare, organize, and file all necessary documents related to business setup processes, including trade license applications, visa documentation, and other business incorporation paperwork.

Handle application submissions with government authorities such as the Dubai Economic Department (DED), Dubai Free Zones Authority, and Immigration departments.

Monitor the status of applications, ensuring that they are processed efficiently and promptly.

Manage a database of client documents, ensuring all information is accurate and up-to-date.

Act as the primary point of contact between clients and the internal business setup consultants to ensure a seamless experience.

Update Relationship Managers on the status of their business setup, providing regular feedback and addressing any queries.

Coordinate with various government departments, such as DED, Dubai Municipality, MOHRE and Immigration, to ensure compliance with all necessary procedures.

Arrange for attestation of documents, legal translations, and notarization when required.

Attend to in-person visits to government offices when necessary to ensure the smooth flow of documentation and approvals.

Monitor deadlines and ensure trade license renewals, visa renewals, and other compliance-related actions are completed on time.

About You

Proven experience in administrative roles, preferably within business setup, company formation, or a similar industry.

Strong knowledge of UAE business regulations, including free zone and mainland business structures, licensing, and visa procedures.

Proficiency in drafting legal documents, including letters, POA, and MOA, with attention to detail and accuracy.

Excellent organizational skills with the ability to manage multiple tasks and deadlines.

Strong communication skills in English, with the ability to professionally handle client interactions and government liaison.

What We Offer

A collaborative work environment that supports professional growth.

Training and development opportunities to enhance your industry knowledge.

The chance to be a part of a leading team that helps international businesses succeed in Dubai.