Oil & Gas Admin & Operations Specialist

Emarat - Emirates Petroleum Company P.J.S.C; Dubai; On-site; AED 167,000 - 212,000; Full time

Job summary

Emarat - Emirates Petroleum Company P.J.S.C is seeking an experienced administrator to support terminal operations in Dubai. The role involves preparing routine reports, managing filing and data records, and coordinating communications with HR, Finance, and Procurement.

You will ensure compliance with safety standards and support emergency response activities. The ideal candidate has a bachelor’s degree in business administration and at least six years of relevant experience, preferably in Oil &

Qualifications

• Bachelor’s degree in business administration or a related field.
• Minimum of 6 years of experience in a similar administrative role; experience in Oil & Gas distribution is preferred.
• Strong understanding of safety standards and basic terminal operations.

Responsibilities

• Prepare routine reports for the line manager, including daily tanker statements, bunker reports, and road delivery reports.
• Manage telephone communications, attending to incoming calls and directing them to appropriate personnel.
• Organize and maintain filing systems for physical and electronic documents, ensuring easy retrieval and compliance with record-keeping policies.
• Maintain computer-based records, ensuring all data is accurate and up-to-date.
• Liaise with local authorities and oil terminals/companies to obtain necessary port passes and permits, ensuring compliance with local regulations.
• Act as the communication coordinator for emergency response activities, coordinating weekly fire alarm tests and ensuring compliance with emergency procedures.
• Monitor employee attendance records, noting absences or tardiness, and prepare shift duty rosters, attendance reports, and leave programs for the line manager.
• Monitor outsourced staff timesheet and prepare monthly manhour reports & check against their service providers monthly invoices.
• Oversee the inventory of pantry supplies and stationery, ensuring necessary items are stocked and available for staff use.
• Arrange for emergency purchases from the local market when necessary, ensuring operational needs are met promptly.
• Create Internal Requisitions (IR) and Purchase Requisitions (PR) for terminal operations requirements.
• Check and review invoices from vendors and service providers, following up on payments, and creating system receipts.
• Communicate with HR, Finance, and Procurement for external communications.

Education

Bachelor’s degree in business administration

Job description

Emarat - Emirates Petroleum Company P.J.S.C is seeking an experienced administrator to support terminal operations in Dubai. The role involves preparing routine reports, managing filing and data records, and coordinating communications with HR, Finance, and Procurement.

You will ensure compliance with safety standards and support emergency response activities. The ideal candidate has a bachelor’s degree in business administration and at least six years of relevant experience, preferably in Oil &