Offshore Admin Coordinator

Hire Rightt - Executive Search & HR Advisory; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A recruitment agency in Dubai is seeking an Offshore Admin Coordinator. This role involves supporting safety programs, managing administrative tasks, and coordinating with various departments. Candidates should have at least 5 years of experience working in remote or offshore administration, and a school leaving certificate, diploma, or degree is preferred. The position requires strong skills in administration and proficiency in Oracle. Excellent salary and rotation schedule are offered.

Qualifications

• 5+ years experience in administration, preferably in remote or offshore environments.
• School leaving certificate, diploma, or degree preferred.

Responsibilities

• Update ECC status board and assist Roster Controller during emergencies.
• Participate in safety programmes to reduce hazards.
• Handle administrative functions and maintain filing systems.
• Coordinate with IT for hardware/software issues.
• Supervise PC usage in the Internet Café.

Skills

Administration skills

Safety programme participation

PC management

Education

School Leaving Certificate/Diploma or Degree

Tools

Oracle system

Job description

Offshore Admin Coordinator

28/28 Rotation

Excellent Salary Offered

Job Role

1. Work closely with Roster Controller to help obtain a quick head count during fire/evacuation alarms. In the Command Centre, update ECC status board, ECC Roster and Skeleton Crew worksheets. Work as a back up to Roster Controller whenever there is shortage of staff. Update and upload necessary files in Livelink. Act as a backup to the Logistics Coordinator in the event of absence due to the Administrative Supervisor not being available in the ECC.
2. Participate in the department and area safety programmes to eliminate injuries and preserve company assets. Identify daily hazards and recommend or implement solutions to prevent recurrence by participating in Company safety programme and report all unsafe acts, behaviours and conditions.
3. Responsible for administrative functions such as: updating organisation chart, entering timesheets data in Oracle system, compiling daily, monthly and quarterly operating reports, handling mail, rotation schedules, controlling stationery stocks, scheduling and setting up equipment required for meetings, receiving and distributing airline tickets, liaising with Human Resources (HR).
4. Responsible for Administrative Office filing system, Health Safety and Environment (HSE) training records and other records and reports. During Night shift, responsible for radio room and warehouse activities by coordinating with crew boats and supply vessels and preparing operational reports.
5. Responsible for managing the use of the Personal Computers (PC) in the Internet Café and reporting any hardware/software problems to the IT Department.
6. Attend to all telephone calls and direct calls to respective persons.
7. Act as a scribe for Major equipment downtime meetings and update worksheets accordingly.
8. Responsible for training, guiding and motivating new employees hired due to vacancy created in the Administrative office.
9. Responsible for day-to-day Supervisory Control and Data Acquisition (SCADA)

Requirements

• Minimum of 5 Years experience in administration in a remote or offshore environment
• School Leaving/diploma or Degree preferred.